P/C Techaid

General Dynamics Electric Boat•North Stonington, CT

About The Position

The successful candidate will be responsible for assisting the Department Manager in the planning, execution, and documentation of the department’s tasking, as well as handling varied administrative / logistical job assignments and tasks, including: Manage at least one department information database, including: Run reports and produce data packages from the database(s) in preparation for presentations and reviews, including report compilation and formatting Capture action items and interfacing with action item owners to monitor progress Consolidate and provide status updates to CLB program office Evaluate established process(es) for potential areas of improvement Monitor the department’s overhead budgets and provide reports to management Support monitoring of the department’s cost and schedule performance utilizing EB’s Earned Value Management System (EVMS) and associated business systems Support monitoring, maintaining, and updating of the department’s manpower plan and other resource management efforts, including providing reports to management and coordinating hiring and severance Prepare and issue technical letters, transmittals, conference reports, meeting minutes and presentations to government and other customers Track and report progress on external commitments and technical letters for the department Track department IT assets (phones / computers / etc.) and their appropriate contract allocations, as well as processing IT requests for equipment/software addition or removal Monitor and status Tracking VIRs with Engineers, Senior and Principals as needed Manage access rights for department network drives Maintain training schedules, including ensuring all core department training is up to date and in compliance with training requirements and managing the registration of department personnel in non-core training activities as needed Schedule, coordinate and sometimes chair team status meetings, give presentations at management’s direction and update status on assigned actions Participate in off-site and local project meetings and reviews (possibly requiring travel) Coordinate and expedite management review and approval of products Process travel and expense reports for department personnel Complete administrative forms and maintain records in support of department’s hiring, transfers and severances including updates to the department organization chart Maintain personnel files Order and maintain office supplies General office support and backup support for other Managers/Directors as needed This position requires supporting the department’s core working hours as defined by the Manager.

Requirements

High school diploma
5 years experience in an Admin position
Strong typing skills (45 WPM min)
Must possess excellent verbal and written communication skills and the ability to deal effectively with people at all levels
Must have strong administrative and organizational skills with the ability to work with limited oversight, set priorities and handle multiple tasks, exercise professional judgment/discretion in executing tasks and maintain a high level of confidentiality
Working knowledge of EB’s EVMS and demonstrated ability to compile cost and schedule performance reports
Ability to work flexible hours and adapt priorities as required to support emergent issues / department needs
Willingness to learn new methods, tools, and processes

Nice To Haves

College degree AND minimum 5 years of technical and administrative support experience
Proficiency with Earned Value Management System and Sharepoint

Responsibilities

Manage at least one department information database
Run reports and produce data packages from the database(s) in preparation for presentations and reviews, including report compilation and formatting
Capture action items and interfacing with action item owners to monitor progress
Consolidate and provide status updates to CLB program office
Evaluate established process(es) for potential areas of improvement
Monitor the department’s overhead budgets and provide reports to management
Support monitoring of the department’s cost and schedule performance utilizing EB’s Earned Value Management System (EVMS) and associated business systems
Support monitoring, maintaining, and updating of the department’s manpower plan and other resource management efforts, including providing reports to management and coordinating hiring and severance
Prepare and issue technical letters, transmittals, conference reports, meeting minutes and presentations to government and other customers
Track and report progress on external commitments and technical letters for the department
Track department IT assets (phones / computers / etc.) and their appropriate contract allocations, as well as processing IT requests for equipment/software addition or removal
Monitor and status Tracking VIRs with Engineers, Senior and Principals as needed
Manage access rights for department network drives
Maintain training schedules, including ensuring all core department training is up to date and in compliance with training requirements and managing the registration of department personnel in non-core training activities as needed
Schedule, coordinate and sometimes chair team status meetings, give presentations at management’s direction and update status on assigned actions
Participate in off-site and local project meetings and reviews (possibly requiring travel)
Coordinate and expedite management review and approval of products
Process travel and expense reports for department personnel
Complete administrative forms and maintain records in support of department’s hiring, transfers and severances including updates to the department organization chart
Maintain personnel files
Order and maintain office supplies
General office support and backup support for other Managers/Directors as needed