Outreach Assistant
About The Position
The Outreach Assistant effectively utilizes organizational, communication, and collaboration skills to assist and support the Outreach Team with administrative tasks. Pastor Support Calendar Management Scheduling appointments, meetings, and events for the pastor. Reminding the pastor of upcoming commitments and deadlines. Assisting the pastor in managing their daily schedule and prioritizing tasks. Communication Management Handling phone calls, emails, and other forms of communication on behalf of the pastor/director. Maintaining an organized system for incoming and outgoing correspondence. Meeting Support Coordinating and scheduling meetings for the pastor. Taking minutes during meetings and distributing them as necessary. Research and Preparation Conducting research and gathering information as requested by the pastor. Assisting in the preparation of documents, communication, or other materials. Other Duties as assigned, including: Planning and booking travel arrangements for the pastor, including flights, accommodations, and transportation. Assisting with memorials assigned to the pastor. Managing office supplies and ordering new ones as needed. Team Support Attend team meetings, take notes, and do follow-ups Receive, process, and follow up on Outreach requests Provide weekly service support on campus (Thursdays and Sundays) Coordinate details for events hosted by the team following the event planning process Provide support during events hosted by the team Create or coordinate details for communication requests for materials for advertisement and informational purposes for programs, services, and content Manage volunteer process for assigned teams Manage room and resource reservations for the team Prepare purchase orders and check request forms as requested Prep materials, set up and man tables, decorate and connect with leaders for weekend events Track and request financial reports, ministry reports, and prayer requests from partners and advocates Other Duties Attend weekly 1:1, team and staff meetings Adhere to all church policies and procedures Work assigned duties during “All Hands On Deck” events such as Christmas and Easter services Help form and maintain connections with community and global partners Other duties as assigned
Requirements
- Actively involved at Pantano Christian Church
- Excellent verbal and written communication skills
- Ability to work productively without direct supervision
- Ability to work well and collaborate with team members, volunteers, and other staff
- Excellent office-related computer skills, including experience with common office software/programs and online applications
- Proficiency in online communication, email, and calendar tools
Nice To Haves
- Experience with Mac and macOS a plus
- Experience with Google Drive a plus
- Experience with Canva, MailChimp, and database software a plus
- Experience with Microsoft Office Word and Excel a plus
Responsibilities
- Calendar Management Scheduling appointments, meetings, and events for the pastor.
- Reminding the pastor of upcoming commitments and deadlines.
- Assisting the pastor in managing their daily schedule and prioritizing tasks.
- Handling phone calls, emails, and other forms of communication on behalf of the pastor/director.
- Maintaining an organized system for incoming and outgoing correspondence.
- Coordinating and scheduling meetings for the pastor.
- Taking minutes during meetings and distributing them as necessary.
- Conducting research and gathering information as requested by the pastor.
- Assisting in the preparation of documents, communication, or other materials.
- Planning and booking travel arrangements for the pastor, including flights, accommodations, and transportation.
- Assisting with memorials assigned to the pastor.
- Managing office supplies and ordering new ones as needed.
- Attend team meetings, take notes, and do follow-ups
- Receive, process, and follow up on Outreach requests
- Provide weekly service support on campus (Thursdays and Sundays)
- Coordinate details for events hosted by the team following the event planning process
- Provide support during events hosted by the team
- Create or coordinate details for communication requests for materials for advertisement and informational purposes for programs, services, and content
- Manage volunteer process for assigned teams
- Manage room and resource reservations for the team
- Prepare purchase orders and check request forms as requested
- Prep materials, set up and man tables, decorate and connect with leaders for weekend events
- Track and request financial reports, ministry reports, and prayer requests from partners and advocates
- Attend weekly 1:1, team and staff meetings
- Adhere to all church policies and procedures
- Work assigned duties during “All Hands On Deck” events such as Christmas and Easter services
- Help form and maintain connections with community and global partners
- Other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
