Outreach Assistant (60909)

ADAMS AND ASSOCIATES INC•Ayer, MA

9d•$25 - $25

About The Position

Shriver Job Corps Center is a program funded by the Department of Labor that provides disadvantaged students aged 16-24 with free hands-on vocational training and the opportunity to earn their High School Diploma or Equivalent. Our academic and career training programs are accredited and lead to national industry-recognized credentials. Our 21-acre campus is nestled away minutes off of Route 2 in Devens, MA. We service between 200 and 300 students at any given time with rolling admissions weekly. Most students reside on campus, while some commute daily. Our staff value the student experience and often cite the personal impact of what we do as a major factor of employment satisfaction. In addition, we have amenities that are open for staff to utilize such as a gym, basketball courts, full-service cafeteria, and more as well as full benefits packages offered to eligible employees. Job Description Responsible for ensuring Outreach, Admissions, and Career Transition Services data and documentation is compliant with DOL/Company policy. Audits student records and reports integrity findings directly to the Center Director and Administration Director. Analyzes department integrity processes and makes recommendations for improvement. Responsible for providing department with administrative and technical support Assists and coordinates special projects and provides support to other departments as required. Conducts weekly audits of department data and systems to ensure compliance with DOL/Company policy. Documents audit findings and prepares reports for submission per established timelines and requirements. Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary. Ensures timely submission, logging and tracking of all department deliverables, requests, reports, and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations. Maintains Job Corps/Company systems and libraries Plans, prioritizes and organizes assignments to meet established goals and deadlines. Other duties as assigned.

Requirements

Associate of Arts Degree from an accredited school required.
A minimum of three years auditing and/or administrative support experience required.
Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Nice To Haves

Bachelors Degree from an accredited school preferred.

Responsibilities

Responsible for ensuring Outreach, Admissions, and Career Transition Services data and documentation is compliant with DOL/Company policy.
Audits student records and reports integrity findings directly to the Center Director and Administration Director.
Analyzes department integrity processes and makes recommendations for improvement.
Responsible for providing department with administrative and technical support
Assists and coordinates special projects and provides support to other departments as required.
Conducts weekly audits of department data and systems to ensure compliance with DOL/Company policy.
Documents audit findings and prepares reports for submission per established timelines and requirements.
Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
May make travel arrangements as necessary.
Ensures timely submission, logging and tracking of all department deliverables, requests, reports, and correspondence.
Drafts, writes and proofs correspondence.
Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
Maintains Job Corps/Company systems and libraries
Plans, prioritizes and organizes assignments to meet established goals and deadlines.
Other duties as assigned.