Order Flow Data Specialist – All Brands

Rugs USA • Pittsfield, MA

10d

About The Position

The Purchase Order Data Analyst supports the Planning Team by creating and managing purchase orders, monitoring inbound supply and ensuring accurate invoice processing. This role combines data analysis with hands-on purchasing responsibilities to ensure material and inventory are ordered accurately and delivered on time to support demand plans.

Requirements

• Minimum 2 years’ relevant experience - purchasing office experience a plus
• Proficiency in MS Excel/Word
• Experience with ERP systems – Quicksight, Airtable, Ofbiz and Manhattan a plus

Nice To Haves

• Ability to multi-task with good time management skills
• Have a strong sense of urgency and a high level of accuracy/attention to detail
• Able to prioritize and make decisions in a timely manner.
• Desire to grow, take on new responsibilities and establish yourself on a team.

Responsibilities

• Create, confirm, manage, and track all purchase order data
• Communicate final purchase orders to vendors and confirm order acknowledgements
• Maintain accurate PO records within the ERP system
• Follow up of changes/revisions to all impacted parties.
• Ensure accuracy and request necessary adjustments prior to submission (to include air/sea).
• Support as needed finance in invoice documentation
• Review purchase order data for accuracy, completeness and compliance
• Using the ERP systems to track, report and maintain accurate PO Data, including pricing, quantities and supplier information
• Track PO lifecycle (creation, approval, fulfillment, closure)
• Maintain data integrity within ERP
• Manage vendor planning communications from PO confirmation through warehouse receipt
• Track and work with Supply Chain and Freight Forwarders on all international shipments
• Communicate with Product Development regarding sample and courier shipments.

Benefits

• A culture that promotes a healthy work/life balance
• Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k)
• Exposure to career advancement opportunities across all departments
• Generous employee discount that can be used across our house of brands!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed