Order Entry Specialist

Aston Carter • Woodland, CA

2d • $28 - $40 • Onsite

About The Position

The Order Entry Specialist will provide exceptional customer service by processing orders and handling all associated administrative duties for various accounts, including toll milling, cash export/SBS, industrial/bulk, military and club store, retail, domestic private label, food service, ethnic retail, and Hawaii accounts.

Requirements

• Proven experience in order entry, customer service, or administrative support within a fast-paced environment.
• Strong attention to detail with a high degree of accuracy in data entry.
• Proficiency with order management systems, ERP software, or CRM tools.
• Ability to manage multiple priorities and meet tight deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to resolve order discrepancies.
• Basic math skills for verifying quantities, pricing, and inventory levels.
• Ability to work collaboratively with sales, production, logistics, and customer service teams.
• High school diploma or equivalent.

Nice To Haves

• Experience in the food, beverage, or manufacturing industry.
• Familiarity with food safety standards, lot tracking, or traceability requirements.
• Knowledge of inventory management processes.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience with EDI order processing.

Responsibilities

• Process and coordinate all orders received.
• Review and edit orders daily for accuracy.
• Act as an in-house contact and support for all customers and salespeople.
• Prepare and manage all applicable documentation for assigned markets.
• Confirm orders to customers and maintain all customer service files.
• Enter data into the credit memo log.
• Match all bills of lading and orders for accounting invoice preparation.
• Maintain all toll milling and by-products contracts.
• Process and audit by-products shipments for invoicing.
• Calculate and close invoicing daily.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees