OPS Grant Manager - 31902302

State of Florida • Quincy, FL

82d • $27 • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position reports to the Non-Disaster Program Manager in the Non-Disaster Unit of the Bureau of Mitigation providing overall management of grants associated with the Hurricane Loss Mitigation Program (HLMP), Shelter Development Program (SDP) and any other assigned grants. General duties and responsibilities consist of, but are not limited to:

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• Knowledge of state and/or federal grant programs and contract administration procedures.
• Skill in public speaking, making presentations, and strong written communication.
• Ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget.
• Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports.
• Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes.
• Ability to work independently, and under close supervision in performing detailed job tasks and assignments.
• Skill in using the computer and Microsoft Office programs.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.
• Florida Certified Contract Manager (FCCM) certification or the ability and willingness to obtain it within the first 12 months of employment.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.

Responsibilities

• Provide overall management of grants and projects associated with the Hurricane Loss Mitigation Program (HLMP) and the Shelter Development Program (SDP).
• Provide assistance to eligible recipients including local governments, non-profit organizations, state universities, state colleges, and qualified for profit agencies on HLMP mitigation projects.
• Review applications and conduct grant management activities including developing contracts, developing scopes of work and budgets, monitoring projects from beginning to end for contract and program compliance, preparing reports, processing financial reimbursements, preparing closeout reports, and other work related to HLMP programs.
• Provide assistance to eligible recipients towards submitting applications for HLMP grant funding.
• Conduct research and presentations/trainings about aspects of the program.
• Participate in public outreach and educational events.
• Assist the HLMP Program Manager in identifying program priorities, monitoring program status, and assist with the development of spreadsheets and related management tools.
• Coordinate with the FDEM Infrastructure Unit within the Bureau of Response as needed to fulfill all grant and/or project compliance issues towards Shelter Development projects.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of Presidential declared or non-declared disasters.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees