OPS GOVERNMENT OPERATIONS CONSULTANT I - 72900175

State of Florida•Tallahassee, FL

1d•$25•Onsite

About The Position

Utilizing a broad range of advanced level administrative activities to support the division and bureau's operations, including assisting the Office Operations Manager with daily office management, budget, purchasing, reporting, and other major office functions. Process actions in Ariba on demand. Assists the Office Operations Manager with preparing and processing bureau budget allocations, reconciling monthly expenditures, and filing reports. Tracks purchasing approvals and processes invoice payments in the Ariba on demand system within established guidelines and procedures. Performs PCard responsibilities as needed. Under the supervision of the Bureau Office Operations Manager, manages the Bureau of Public Safety’s expenditures. Uses SunCom for purchasing and invoicing as needed. Completes inventory and procurement of office supplies for the unit. Processes procurement of vendor services through MFMP. Conducts research, gathers, prepares, and compiles data for legislative budget in support of Division of public safety long-range program plans and objectives. Coordinates with the Bureau Office Operations Manager in preparing and publishing meeting minutes and agendas. Responsible for managing conference rooms, meeting preparations and makes appropriate meeting notifications. Coordinates and/or presents at statewide and regional conferences, meetings, and workshops. Assists 911 Board, Joint Task Force (JTF) Board, and Technical Committee(s) meeting preparation including but not limited to: scheduling, taking meeting minutes, preparing and posting notices in the Florida Administrative Register, and acting as an administrative liaison to the Chair of the 911 Board, JTF and Technical Committee(s). Supervises the scheduling and coordination of all logistics related to public safety staff and board members including the creation, submission, and reimbursement for travel to attend conferences, training, and meetings. Manages the creation, verification, and submittal of travel authorizations and reimbursements. Assists in coordinating travel arrangements for staff, inputs and tracks approvals and reimbursements in the Florida Statewide Travel Management System, and ensures actions and requests are addressed promptly. Assists the Public Safety Bureau Office Operations Manager in the management of Division Fleet Vehicles including monthly reports, logs, and coordinating vehicle outfitting. Schedule team and stakeholder meetings, maintain a working knowledge of Bureau operations and assist in upkeep multiple calendars.

Requirements

Excellent oral & written communication, process improvement, and change management.
Knowledge of and experience with FL Accountability Contract Tracking System (FACTS).
Knowledge of and experience with Ariba on Demand (AOD), MyFloridaMarketPlace (MFMP), FLAIR, P-Card Works, and Statewide Travel Management System (STMS).
Ability to communicate clearly and effectively using excellent customer service skills.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply applicable statutes, rules, regulations, policies, and procedures relating to management.
Ability to plan, organize and coordinate work assignments.
Ability to work independently.
Ability to solve problems and make decisions.
Ability to maximize the use of technology to gain effectiveness and meet required deadlines.
Ability to keep the focus on change, communicating regularly, backing up action plans with deadlines and progress reports, and driving issues to closure.
Ability to organize data into a logical format for presentation in reports, documents, and other written materials.
Ability to conduct fact-finding research and utilize problem-solving techniques.
Ability to organize data into logical format for monitoring reports, documents, and other written materials.
Ability to demonstrate good communication skills, both written and verbal
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
This position requires sedentary work and repetitive motion.
Possession of a valid driver’s license is required.
Knowledge of and experience with Microsoft Office (i.e., Word, Excel, and PowerPoint) is required.

Nice To Haves

Experience with Ariba on Demand is preferred.
Ability to evaluate and analyze documents, processes, and information for compliance with contractual language and laws, rules, regulations, and procedures, is preferred.
Knowledge of and experience with Adobe software is preferred.

Responsibilities

Assist the Office Operations Manager with daily office management, budget, purchasing, reporting, and other major office functions.
Process actions in Ariba on demand.
Assist with preparing and processing bureau budget allocations, reconciling monthly expenditures, and filing reports.
Track purchasing approvals and processes invoice payments in the Ariba on demand system within established guidelines and procedures.
Perform PCard responsibilities as needed.
Manage the Bureau of Public Safety’s expenditures.
Use SunCom for purchasing and invoicing as needed.
Complete inventory and procurement of office supplies for the unit.
Process procurement of vendor services through MFMP.
Conduct research, gather, prepare, and compile data for legislative budget in support of Division of public safety long-range program plans and objectives.
Coordinate with the Bureau Office Operations Manager in preparing and publishing meeting minutes and agendas.
Manage conference rooms, meeting preparations and makes appropriate meeting notifications.
Coordinate and/or present at statewide and regional conferences, meetings, and workshops.
Assist 911 Board, Joint Task Force (JTF) Board, and Technical Committee(s) meeting preparation including but not limited to: scheduling, taking meeting minutes, preparing and posting notices in the Florida Administrative Register, and acting as an administrative liaison to the Chair of the 911 Board, JTF and Technical Committee(s).
Supervise the scheduling and coordination of all logistics related to public safety staff and board members including the creation, submission, and reimbursement for travel to attend conferences, training, and meetings.
Manage the creation, verification, and submittal of travel authorizations and reimbursements.
Assist in coordinating travel arrangements for staff, inputs and tracks approvals and reimbursements in the Florida Statewide Travel Management System, and ensures actions and requests are addressed promptly.
Assist the Public Safety Bureau Office Operations Manager in the management of Division Fleet Vehicles including monthly reports, logs, and coordinating vehicle outfitting.
Schedule team and stakeholder meetings, maintain a working knowledge of Bureau operations and assist in upkeep multiple calendars.