OPS GOVERNMENT OPERATIONS CONSULTANT I - 64853174

State of Florida • Fort Myers, FL

1d • Onsite

About The Position

The Government Operation Consultant I is an independent and highly responsible position in the Department of Health-Lee County (DOH-Lee), providing complex administrative support and facilitating the operations of the Finances and Accounting Department. This role involves assisting the Finance & Accounting Administrator in the operation of the Finance and Accounting division, ensuring the Administrator is kept up to date on all administrative matters. The position requires independent decision-making and exceptional organizational skills. It is classified as a sensitive position, requiring the incumbent to handle confidential information on a "need to know" basis, as defined in DOHP 50-10 Information Security and Privacy Policy. The incumbent will have access to information sets including Human Resources, Purchasing, administrative related files, Administration, HMS, FIS, and FIRS, and is responsible for the accuracy, integrity, security, and privacy of client, employee, and program information, abiding by State and Federal laws governing health information.

Requirements

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the principles & techniques of records management.
• Skill in operating a personal computer.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand, interpret & apply applicable rules, regulations, policies & procedures.
• Ability to prioritize individual workload.
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time.
• Ability to lift and carry up to 30 pounds as needed.
• Bachelor’s degree from an accredited college or university and two years of administrative experience.
• Experience maintaining confidential administrative files or records in accordance with established policies, procedures, or privacy requirements.
• Experience managing calendars, coordinating meetings, conferences and travel arrangements.

Responsibilities

• Maintains the Finance Accountant Administrator’s calendar of events and commitments, schedules appointments, coordinates meetings, conferences, and presentations, reserves conference rooms and vehicles, sets up and initiates conference calls.
• Provides purchasing and budgetary support.
• Submits and tracks purchase orders, reviews invoices, and resolves identified problems and discrepancies.
• Maintains office equipment, order supplies, and maintains inventory of consumable supplies for Finance and Accounting.
• Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports.
• Works on special projects as assigned.
• Performs other duties as assigned.
• Assists the Finance and Accounting Administrator with travel arrangements, prepares travel authorizations and travel reimbursements in STMS.
• Assists the Finance and Accounting Administrator in clearing travel charges through WORKS and STMS system.
• Monitors and keeps track of all outgoing travel authorizations and approvals to ensure approvals are provided in a timely manner.
• Provides purchasing and budgetary support to the Finance and Accounting division.
• Prepares various reports, as directed.
• Independently prepares special projects and performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level