OPS Fiscal Assistant II

University of Florida•Gainesville, FL

14d•$18 - $20

About The Position

This position is responsible for ensuring that vendors are paid in accordance with University and State of Florida rules and regulations, that expenses are paid with appropriate funding sources, and that supporting documentation is available and correct. This position will also ensure that purchase orders are closed after items are received and paid. Responsibilities include: Reconciles PeopleSoft general ledger transactions to in-house subsidiary systems and source documentation retained in on-base system; reconciles various UF Foundation funds benefiting the College of Veterinary Medicine by monitoring and reconciling transactions at the UF Foundation with internal database transaction records. Utilizes reporting software, such as Enterprise Analytics to generate and run various financial reports, such as payroll, source transaction, open encumbrances, and other reports as needed. Supports the Research Administration team to reconcile projects (Grants). Maintains knowledge of PeopleSoft procedures and chartfield funding sources utilized by then College of Veterinary Medicine and Veterinary Hospital departments. Scans/copies documents supporting financial transactions as needed into PeopleSoft or On-base. Cross-trains with other staff for various office-related duties. Other duties as assigned.

Requirements

High school diploma or equivalent and three years of general accounts transaction experience.
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Nice To Haves

Knowledge of accounting principles and practices
Experience with PeopleSoft
Skilled in data collection and report preparation
Proficient with PC applications
Ability to work independently
Ability to plan, organize, and coordinate work assignments
Ability to communicate effectively verbally and in writing
Ability to utilize problem solving techniques
Ability to analyze and interpret accounting data
Ability to understand and apply rules, regulations, policies and procedures of accounting programs
Detail oriented

Responsibilities

Ensuring that vendors are paid in accordance with University and State of Florida rules and regulations
Ensuring that expenses are paid with appropriate funding sources
Ensuring that supporting documentation is available and correct
Ensuring that purchase orders are closed after items are received and paid
Reconciles PeopleSoft general ledger transactions to in-house subsidiary systems and source documentation retained in on-base system
Reconciles various UF Foundation funds benefiting the College of Veterinary Medicine by monitoring and reconciling transactions at the UF Foundation with internal database transaction records
Utilizes reporting software, such as Enterprise Analytics to generate and run various financial reports, such as payroll, source transaction, open encumbrances, and other reports as needed
Supports the Research Administration team to reconcile projects (Grants)
Maintains knowledge of PeopleSoft procedures and chartfield funding sources utilized by then College of Veterinary Medicine and Veterinary Hospital departments
Scans/copies documents supporting financial transactions as needed into PeopleSoft or On-base
Cross-trains with other staff for various office-related duties
Other duties as assigned