Fiscal Assistant

Florida Atlantic University•Boca Raton, FL

6d•$20 - $25•Onsite

About The Position

Florida Atlantic University is seeking a Fiscal Assistant– Boca Raton, FL. This position requires strong organizational skills, discretion, and the ability to manage specialized institutional recordkeeping systems with minimal oversight. The ideal candidate will demonstrate reliability, strong time-management skills, and prior office experience. Provides financial and administrative support within the Cashier’s Office by assisting with check handling, logging, imaging, email tracking, record retention, and audit preparation. Ensures accurate documentation and separation of duties in accordance with university and audit standards.

Requirements

A high school diploma and one year of appropriate experience.
Ability to follow procedures and maintain accurate financial records.
Skill in using Excel, Word, and cloud-based tools such as SharePoint.
Strong attention to detail and organizational skills.
Proficient with document imaging, email management, and digital file storage systems.
Ability to communicate professionally and work independently or as part of a team.
Experience handling sensitive financial documents in compliance with audit or regulatory standards.
Familiarity with ERP systems and digital document management platforms.
Ability to manage multiple priorities under strict deadlines without direct supervision.

Responsibilities

Records physical checks received in the Cashier's Dropbox daily and maintains detailed tracking records.
Downloads and secures check images for all business payments for reconciliation and audit compliance.
Uploads scanned checks and supporting documents into SharePoint and maintains digital records in both the Cashier Payment Ledger and Departmental Payment Ledger.
Manages and oversees the collection, preparation, and filing of image-based evidence for chargeback disputes, ensuring all supporting materials are uploaded in accordance with bank and institutional standards
Assists with weekly record retention reviews and purges outdated or non-compliant records.
Monitors the Cashier’s email inbox, routes messages appropriately, and ensures inquiries are addressed promptly and accurately.
Conducts remote check deposit operations and manages the ongoing accuracy of the Cashier’s Office payment ledger.
Documenting and processing Brinks' courier service pick-up.
Supports the reconciliation process by organizing and maintaining backup documentation for each transaction.
Assists with ongoing projects such as historical record reviews, SharePoint clean-up, and backlog reconciliation.
Prepares weekly summary reports of logged checks, purged records, and resolved issues.
Performs other job-related duties as assigned.