Operations Support Specialist

Sev1 Tech•Augusta, GA

13d

About The Position

The Operations Support Specialist will perform various analytical and administrative duties to support the organization. Manages staff and tracks internal and external expenses and correspondences with designated functional areas of the organization. Possesses knowledge that includes planning, risk management, and program analysis. Tracks and ensures responses to all tasks received across the organization. Receives direction, technical guidance, and leadership necessary to accomplish the mission. Possesses a working knowledge of the planning process and project management. Assists in the documentation of processes into standard operating procedures or other written procedures. Assures integrated and coordinated short-term, mid-term, and long-range planning on projects and tasks. Initiates, develops, revises, and ensures implementation of policies, plans, procedures, and directives under guidance of senior staff. Identifies existing or potential problem areas within the area of operations and recommends corrective action, thereby playing a crucial role in the organization's problem-solving process. Assists higher-level staff with assigned programs, briefing preparation, and objectives. The Operations Support Specialist's role is not just about individual tasks, but about collaboration, both internally and externally, to support the organization leadership and program managers on any assigned programs/projects for stakeholder engagements, briefings, reports, etc. Assists in planning complex management projects, issues, and initiatives. Provides support for risk analysis and tracking of cost, schedule, and performance of projects/programs. Reporting directly to the Project Manager of the Augusta office, the Operation Support Specialist is responsible for a crucial role in the organization. This role is vital to the organization's success, as it ensures that all aspects of the office's operations are well-coordinated and efficient.

Requirements

Bachelor's degree plus 8 years related executive administrative work experience.
The preferred candidate must have the ability to understand and implement logistics program activities including ILS, technical documentation; assist in coordination efforts of subcontractors and resolve logistics problems.
Knowledge of PM C2 Transport Family of Systems.
Experience compiling data and preparing reports and schedules.
Experience in providing briefings and presentations, both in-person and by leveraging technology such as Video Teleconferences.
Strong working knowledge of Microsoft (MS) Office Suite software.
Take initiative, able to multi-task and maintain confidentiality.
Positive professional attitude with the ability to communicate clearly, timely, and accurately
The ability to work independently in a time-sensitive environment and maintain confidentiality is mandatory.

Responsibilities

Submit shipping request via NEXUS.
Inventory and submit DD1149s on received equipment.
Greet and host guests who come to the corporate office and reach out to the appropriate person for whom the visitor has come to see.
Manage classroom and conference room schedules.
Coordinate technical support when we have guests in the conference room and IT is required.
Ensure that the appropriate people are available to assist.
Special event planning: making reservations, coordinating with vendors, handling catering, working the logistics, and coordinating the special event: Holiday party, executive retreats, and conferences
Company “Fun” Raisers and other company group events
Obtaining and maintaining inventory to include office supplies, purchasing office snacks and beverages, and ensuring kitchen and office supplies are organized and stocked.
Clean/stock the main office coffee machine each morning and make sure coffee supplies are ordered and in stock
Other duties as assigned