Operations Support Specialist

Saulsbury•Odessa, TX

37d

About The Position

Responsible for providing administrative, operational, and technical support to ensure smooth daily operations across the organization, as well as other miscellaneous administrative duties.

Requirements

1–3 years of administrative, business support, or data entry experience preferred.
Demonstrated written and oral communication skills
Demonstrated ability to work independently and as a team.
Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint) and intermediate Excel skills.
Ability to learn and navigate job management systems and databases.
Attention to detail with strong organizational and time-management skills.
High degree of discretion dealing with confidential information.
Professionalism and strong interpersonal skills when working with others.
Willingness to work some early mornings, evenings, or weekends as deadlines require.
Ability to travel for short business trips when needed.
Employment with Saulsbury is contingent upon the satisfactory completion of pre-employment screenings such as a background check and drug screen.
Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.

Responsibilities

Provide direct support to the Corporate Manager – Business Support and Analytics across daily tasks, reporting needs, and administrative functions.
Assist with preparing data reports and perform basic data checks to ensure accuracy.
Maintain spreadsheets, databases, and other tools used in reporting and analysis.
Perform job set-up, updates, and maintenance of job details in Spectrum.
Assist with organizing and maintaining client and project contracts, job files, and supporting documentation to ensure accurate recordkeeping and retention.
Help prepare weekly, monthly, quarterly, and ad hoc reports by gathering data, formatting documents, and performing preliminary reviews.
Assist with monthly financial update activities by gathering project data, performing data entry, and supporting the preparation of reporting packages.
Conduct light audits of job details and flag inconsistencies or required corrections.
Help maintain workflow within the department by supporting process improvement efforts and documenting simple procedures as needed.
Assist with the planning and coordination of corporate events and training sessions.
Maintain cooperative and professional relationships with employees, peers, and consumers.
Handle sensitive and confidential information with discretion.
Perform general office duties such as filing, scanning, and organizing digital folders.
Other duties as assigned.