Operations Support Specialist

Clayton • Maryville, TN

2d

About The Position

The Operations Support Specialist ensures the effective and consistent pipeline management of construction projects and maintaining the schedules for 1-2 of our smaller to medium-sized Hubs. This role ensures consistency in project timelines for transportation and installation and serves as a reliable point of contact for Hub Managers and Retail locations scheduling needs. This role along with the Senior Operations Support Specialist contribute to HouseSmart operational efficiency. Schedule Management & Coordination Review, manage, and communicate pipeline for efficient and effective scheduling and execution of construction projects for 1-2 HouseSmart Hub locations. Intake work for 1-2 scopes of work from our Retail Home Center locations with sufficient detail and information required to plan and schedule the work. Coordinate, change, adjust, and communicate schedules to meet project needs, working to proactively resolve scheduling issues when possible. Partner as a strategic liaison between HouseSmart and Retail locations, ensuring a timely and effective communication stream for production operations. Assist production leadership in creating effective schedules that maximize efficiency, productivity, profitability, customer experience and Team Member experience. Partner with production leadership to consistently complete invoicing accurately and on a timely basis. Serve as the primary contact for scheduling inquiries and adjustments, communicating frequently between Hub and Retail locations. Collaborate between Hub and Retail managers to align schedules with business needs and resource availability. Operational Support Collaborate effectively and constantly with HouseSmart and Retail location leadership, ensuring accurate and timely information is being shared for production. Build strong relationships and execute processes consistently with Home Centers and Project Management functions. Partner and collaborate with Zone, Regional and Home Office functions as required. Provide reports on scheduling metrics such as utilization, coverage, and compliance. Support operational efficiency by identifying opportunities for process improvement.

Requirements

• Bachelor’s degree in Business Management, Operations or Logistics preferred or equivalent mix of education and experience.
• Ability to effectively work in fast-paced operations with changing dynamics and variables
• Ability to build and manage relationships with business and end customers
• Ability to learn and utilize a variety of software programs used in general business activities
• Ability to collaborate and work well with others
• Strong written and verbal communication skills
• Demonstrated strict attention to detail
• Strong organizational skills and ability to problem solve issues as they arise
• Motivated self-starter with a desire to learn
• Proficient in Microsoft Excel and Word
• Reliable with strong attendance and work ethic.
• Ability to pass criminal background check as well as post-offer drug screen.
• Ability and willingness to travel when necessary (less than or equal to 10% of total job function).

Nice To Haves

• Modular home construction knowledge or experience a plus.

Responsibilities

• Review, manage, and communicate pipeline for efficient and effective scheduling and execution of construction projects for 1-2 HouseSmart Hub locations.
• Intake work for 1-2 scopes of work from our Retail Home Center locations with sufficient detail and information required to plan and schedule the work.
• Coordinate, change, adjust, and communicate schedules to meet project needs, working to proactively resolve scheduling issues when possible.
• Partner as a strategic liaison between HouseSmart and Retail locations, ensuring a timely and effective communication stream for production operations.
• Assist production leadership in creating effective schedules that maximize efficiency, productivity, profitability, customer experience and Team Member experience.
• Partner with production leadership to consistently complete invoicing accurately and on a timely basis.
• Serve as the primary contact for scheduling inquiries and adjustments, communicating frequently between Hub and Retail locations.
• Collaborate between Hub and Retail managers to align schedules with business needs and resource availability.
• Collaborate effectively and constantly with HouseSmart and Retail location leadership, ensuring accurate and timely information is being shared for production.
• Build strong relationships and execute processes consistently with Home Centers and Project Management functions.
• Partner and collaborate with Zone, Regional and Home Office functions as required.
• Provide reports on scheduling metrics such as utilization, coverage, and compliance.
• Support operational efficiency by identifying opportunities for process improvement.

Benefits

• Full-time team members have the flexibility to create their own health, dental, and vision benefits package.
• Clayton provides competitive 401K programs including investment options and company matching for full and part time team members after one year to help our team members achieve their financial goals.
• Additional benefits include paid parental leave, Employee Assistance Programs, paid time off, paid holidays and more.
• As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
• At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs.
• Home Centers are closed on Sundays – we believe in offering a balanced working environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees