Operations Support Coordinator

PEAK Event Services•Woburn, MA

1d•$25 - $28

About The Position

The Operations Support Coordinator is responsible for streamlining various administrative, accounting, and operational tasks. This role supports multiple departments by managing purchase orders, invoices, scheduling, equipment rentals, and out-of-town labor arrangements. The Operations Systems Coordinator also assists in receiving, purchasing, and continuous improvements to systems and processes.

Requirements

Must be able to work in team environment
Must be willing to perform tasks as assigned in a safe and conscientious manner.
Basic accounting knowledge (invoicing, POs, credit card reconciliation).
Strong organizational and multitasking skills.
Excellent communication for coordinating with multiple teams and vendors.
Ability to work independently and handle time-sensitive deadlines.
Proficiency in Microsoft Office (Word, Excel) or similar tools.
Aptitude for process improvement and systems optimization.

Responsibilities

Enter and track POs to ensure accurate record-keeping in Concur and POR
Follow up on any discrepancies or missing information from sales and operations teams
Review, code, and submit invoices for approval.
Maintain Operations Pex System.
Enter production schedules in scheduling system
Reserve and coordinate hotel accommodations for out-of-town and traveling crews.
Handle any changes or cancellations for Operations Travel
Maintain accurate records of expenses for cost Job Costing.
Communicate schedules with OTL Leads.
Identify equipment requirements for upcoming projects. Obtain quotes, submit orders, arrange deliveries/pickups and track rental periods to avoid extra costs.
Notify relevant teams (warehouse, project managers, accounting) of product arrivals.
Execute day-to-day purchasing to replenish inventory or job-specific materials.
Assist with season projects
Assist as need with transfer process
Assist as needed with inventory counts and adjustments