Operations Specialist

Hedrick Gardner Kincheloe & Garofalo LLP•Charlotte, NC

11h•Onsite

About The Position

An Operations Specialist is responsible for assisting attorneys, managers and staff and ensuring that all administrative and facility needs are met, and creating a positive and efficient work environment. The position requires excellent customer service and a willingness to help others.

Requirements

HS Diploma, GED or a similar combination of education and experience.
Basic computer knowledge to include internet searches and use of e-mail.
Positive attitude and excellent customer service.
2+ years of experience in an office administration or services role.
Transportation to preform court runs and other errands for the Firm
Ability to communicate effectively both orally and in writing.

Nice To Haves

Some experience in a similar office environment.
Proficiency in the following software: MS Word, MS Excel, MS Outlook, Adobe Acrobat

Responsibilities

Hospitality responsibilities include answering phones, greeting clients, scheduling conference rooms, tending to requests of clients and guests, arranging video conferences and conference calls, catering events, and setting up conference rooms.
Operations responsibilities include mailroom and courier duties, document management including copying, scanning, organizing, burning CDs/DVDs or other digital file formats, and managing document backup and shredding.
Ability to perform minor repairs and maintenance tasks, such as replacing light bulbs, fixing door handles, and repairing furniture.
Administrative responsibilities include conducting research, assisting in the law library, ordering and distributing Office/Pantry supplies, and general administrative support.
Manage vendor relationships for office-related services, such as janitorial services, security, and building Maintenance.
Managing office equipment, and overseeing maintenance and repairs.
Provide support to all departments by assisting with various projects.