Operations Specialist & Executive Assistant

Dynamic Access LLC•Richardson, TX

13d•Onsite

About The Position

Dynamic Access, a leading company in its industry, is seeking an Executive Assistant to provide administrative support to the CEO and Executive Team. This position will report directly to the CEO. SHIFT: Part-Time, Monday-Friday from 9am to 1pm (with some flexibility in schedule). This is an in-office position and not remote. LOCATION: Our corporate office is located at 2600 North Central Expressway, Ste 280, Richardson, TX 75080. THE ROLE Coordinate management meetings and conference calls, make travel arrangements, manage office supplies, and handle filing. Prepare and edit reports, presentations, communications, and other documents. File and retrieve documents and reference materials; maintain official company records. Conduct research, assemble and analyze data to prepare reports. Help with the design and preparation of Board presentations, regional meeting presentations, and training materials. Serve as office manager: liaise with the office landlord, order office supplies, plan and execute various company events, and maintain break room stocks. Manage printing, inventory, and distribution of stationery, and marketing materials. Resolve administrative problems and inquiries among the support services team. Assist with new office personnel onboarding and full set-up, including parking and access card requests, supply orders, etc. Perform related duties, as assigned.

Requirements

Associate degree or higher
At least two years of administrative assistant work
Advanced use of MS Office Suite products, including Outlook, Word, Excel, PowerPoint

Nice To Haves

Strong aesthetic for PowerPoint design in a business setting: graphic design experience a plus.
The Executive Assistant will enthusiastically embrace the routine tasks that come with the role.
Absolute commitment to high ethics, integrity, and confidentiality.
Effective decision-making with respect to choosing a course of action and solutions to challenges.
Customer service orientation to anticipate needs and respond in a timely and complete manner.
Thorough approach to accomplishing tasks with concern for the needs of all involved.

Responsibilities

Coordinate management meetings and conference calls
make travel arrangements
manage office supplies, and handle filing.
Prepare and edit reports, presentations, communications, and other documents.
File and retrieve documents and reference materials
maintain official company records.
Conduct research, assemble and analyze data to prepare reports.
Help with the design and preparation of Board presentations, regional meeting presentations, and training materials.
Serve as office manager: liaise with the office landlord, order office supplies, plan and execute various company events, and maintain break room stocks.
Manage printing, inventory, and distribution of stationery, and marketing materials.
Resolve administrative problems and inquiries among the support services team.
Assist with new office personnel onboarding and full set-up, including parking and access card requests, supply orders, etc.
Perform related duties, as assigned.