Operations Executive Assistant

Nutrition Solutions•Tampa, FL

About The Position

We are seeking an energetic, dynamic operations administrative assistant at Nutrition Solutions, a fast growing, healthy lifestyle, meal preparation company that proudly changes the lives of clients in all 50 states! Nutrition Solutions is recognized as a leader in its industry and is well-known for its commitment to helping people, quality, innovation, nutrition and a world class customer experience. We offer a positive, fast-paced, competitive work environment where you have the opportunity to come to work every single day and help people change their life! At Nutrition Solutions, we thrive when operations run smoothly—and that starts with strong support behind the scenes. We’re currently looking for an Operations Executive Assistant to play a vital role in keeping our processes organized, efficient, and on track. The ideal candidate will be a proactive problem solver with excellent communication skills and strong attention to detail. This person should have experience in office administration, supporting multiple departments, and managing a variety of operational tasks. In this role, you will provide day-to-day administrative support to ensure operations across all departments run efficiently. You’ll help execute logistical strategies and support internal workflows to meet critical deadlines. You’ll be responsible for maintaining and improving office systems, procedures, and documentation to ensure consistency and accuracy. You will communicate regularly with team members and leadership to support cross-functional initiatives. Strong proficiency in Microsoft Office tools—including Excel, Word, and PowerPoint—is essential, as you'll be managing data entry, reporting, and various administrative functions.

Requirements

5 years of proven administrative experience
Works well independently and in a collaborative environment
Customer service oriented
Proficient using AI tools (e.g. ChatGPT, automation platforms, etc) to eliminate inefficiencies and enhance task execution at scale
Excellent time management skills and ability to multi-task and prioritize work
Proficiency in creating and managing process
Strong organizational, planning and reporting skills
Supply Management/Inventory Control
High school diploma or equivalent

Nice To Haves

college degree preferred

Responsibilities

Develop, update, and maintain administrative systems to improve efficiency
Creates, shares, updates and organizes daily/weekly reporting for every departments
Export and import of all client pack lists, shipping labels and delivery information from CRM
Create, edit and QA pack list information for weekly productions
Prepares and sends out all weekly scheduled client correspondence
Assist CEO and management with admin and research tasks
Data entry and writing reports
Manages Google reviews and monitors online comments to ensure clients are being responded to in real time
Oversight of equipment maintenance and functionality
Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies or materials; placing and expediting orders for supplies; verifying receipt of supplies
Creates resources and training materials for departments as needed
Assisting with recruitment and onboarding processes
Maintain up-to-date employee PTO records
Conducts research tasks and creates presentations in accordance with
Provides excellent customer support and relationship management with vendors
Maintain inventory of admin/office/operations supplies
Take accurate notes during meetings and coordinate with departments to ensure optimal communication and compliance
Coordinate communication between departments when client issues arise.
Provide operational support to other departments as needed
Organizes travel arrangements and/or reservations when needed