Operations Scheduler & Coordinator

CICONIX, LLC•San Antonio, TX

6d•Onsite

About The Position

CICONIX is seeking an Operations Scheduler & Coordinator to support the Special Warfare Training Wing (SWTW), Human Performance (HP) and Support Services (SS) for the U.S. Department of Defense, Air Education and Training Command (AETC). Provide Contractor designated course operations coordination, planning, and management of daily SW course operations. Take direction from and keep the course Contractor PM appraised of all activities. Serve as the primary course scheduler for Contractor designated operations. Coordinate with base transportation on student movements and ensure students’ transportation requirements are met. Build and coordinate the draft contractor/training schedule; distribute the final schedule once approved. Create, coordinate, and disseminate the weekly training schedule. Attend Staff, Scheduling, Training, and other meetings. Convert the weekly plan into the schedule format. Send the draft schedules for review to the Contractor PM and Course leadership. Attend the appropriate Scheduling Meetings; be prepared to brief the specific course schedule and coordinate with other Course Schedulers for Gyms, Tracks, Pools, and other training resources. Facilitate the movement, scheduling, administrative preparation, and movement of students to their various training pipeline schools. This may involve close coordination with the SW Training Support Squadron and the SW Training Squadrons. Provide general office support to facilitate contract performance to include, but not limited to, completing data calls, answering phone calls, drafting business memos, providing timely correspondence, and requesting office materials. Provide clerical and administrative support to facilitate daily coordination and activity including coordination of facilities and training areas.

Requirements

High School Diploma
Clerical and administrative experience
Previous SOF or DoD Training Pipeline scheduling experience
U.S. Citizenship and a successful background investigation are required.
Ability to obtain and maintain a government security clearance.
Willingness to comply with the government vaccination requirements.
Proficient understanding and working knowledge of computer, e-mail, voice mail, and telephone texts to perform duties.
Proficient with Microsoft Word, Excel, and PowerPoint.

Responsibilities

Provide Contractor designated course operations coordination, planning, and management of daily SW course operations.
Take direction from and keep the course Contractor PM appraised of all activities.
Serve as the primary course scheduler for Contractor designated operations.
Coordinate with base transportation on student movements and ensure students’ transportation requirements are met.
Build and coordinate the draft contractor/training schedule; distribute the final schedule once approved.
Create, coordinate, and disseminate the weekly training schedule.
Attend Staff, Scheduling, Training, and other meetings.
Convert the weekly plan into the schedule format.
Send the draft schedules for review to the Contractor PM and Course leadership.
Attend the appropriate Scheduling Meetings; be prepared to brief the specific course schedule and coordinate with other Course Schedulers for Gyms, Tracks, Pools, and other training resources.
Facilitate the movement, scheduling, administrative preparation, and movement of students to their various training pipeline schools. This may involve close coordination with the SW Training Support Squadron and the SW Training Squadrons.
Provide general office support to facilitate contract performance to include, but not limited to, completing data calls, answering phone calls, drafting business memos, providing timely correspondence, and requesting office materials.
Provide clerical and administrative support to facilitate daily coordination and activity including coordination of facilities and training areas.