OPERATIONS REVIEW SPECIALIST - 64001484

State of Florida

15d • Onsite

About The Position

This is a highly responsible position in the Finance and Management Information Section that requires the incumbent to exercise independent and professional judgment.  The incumbent will spend 100% of the time providing service delivery activities that include contractor application evaluation and approval, sponsor budget evaluation and approval, technical assistance, and contractor/staff training for the USDA Child Care Food Program administered by the Bureau of Child Care Food Programs.  The incumbent will be assigned to the central office and will be required to complete a certification twice a year stating that all time worked has been for the Child Care Food Program.
Evaluates and approves or denies budgets and/or budget line items and management plans for sponsoring organizations.  Conducts on-site reviews and/or desk audits to determine if costs charged to the program are allowable, reasonable, necessary, and comply with regulations and policies. Review bank account activity for current and prospective sponsoring organizations to ensure fiscal integrity. Assists contractors and staff in determining if specific costs can be charged to the program.
Evaluates, and approves or denies prospective and renewing sponsoring organizations Budgets.  Uses established standards and criteria for determining eligibility, financial viability, program accountability and administrative capability of prospective and renewing contractors.
Provides technical assistance, consultation, training and guidance regarding program regulations, policies, and procedures to prospective and participating contractors through formal training sessions, on-site reviews, correspondence, or via the telephone related.  Disseminates program and fiscal policy and procedure information and assists contractors and staff in understanding and applying program requirements.   
Reviews and analyzes MIPS (Management Information and Payment System) Reports and provides guidance to contractors and program specialists when problems, errors and/or signs of possible fiscal non-compliance are identified.
Develops training materials for staff and contractors and conducts local and statewide training sessions.
Develops and revises forms and other materials to comply with regulations and policies.  Writes policy memoranda, correspondence, reports and other materials as required. 
Performs other related duties and responsibilities as assigned.

Requirements

• In addition to the KSA's listed in the occupational profile for a Management Analyst, the incumbent should also have: Knowledge of: federal and state Child and Adult Care Food Program regulations, rules, requirements and procedures; daily operations of a child care center or day care home; child nutrition; methods of compiling and analyzing data; generally accepted accounting practices and procedures; and correct grammar usage.
• Ability to: interpret federal and state regulations and procedures; analyze processes, identify problems and potential solutions, implement corrective actions and evaluate the results; present negative findings in an effective manner; plan, organize, prioritize, coordinate and complete work assignments; communicate effectively, both verbally and in writing; establish and maintain effective working relationships with others; and work independently without close and constant supervision and be an effective team member or team facilitator, to travel and present information to contractors.
• Skill in: use of personal computers and standard software packages.
• Must be willing to physically come in the office to perform the duties & responsibilities of the position.

Nice To Haves

• Two years of professional experience in finance, accounting, systems analysis, management analysis, program planning, program research, or program evaluation.

Responsibilities

• Evaluates and approves or denies budgets and/or budget line items and management plans for sponsoring organizations.
• Conducts on-site reviews and/or desk audits to determine if costs charged to the program are allowable, reasonable, necessary, and comply with regulations and policies.
• Review bank account activity for current and prospective sponsoring organizations to ensure fiscal integrity.
• Assists contractors and staff in determining if specific costs can be charged to the program.
• Evaluates, and approves or denies prospective and renewing sponsoring organizations Budgets.
• Uses established standards and criteria for determining eligibility, financial viability, program accountability and administrative capability of prospective and renewing contractors.
• Provides technical assistance, consultation, training and guidance regarding program regulations, policies, and procedures to prospective and participating contractors through formal training sessions, on-site reviews, correspondence, or via the telephone related.
• Disseminates program and fiscal policy and procedure information and assists contractors and staff in understanding and applying program requirements.
• Reviews and analyzes MIPS (Management Information and Payment System) Reports and provides guidance to contractors and program specialists when problems, errors and/or signs of possible fiscal non-compliance are identified.
• Develops training materials for staff and contractors and conducts local and statewide training sessions.
• Develops and revises forms and other materials to comply with regulations and policies.
• Writes policy memoranda, correspondence, reports and other materials as required.
• Performs other related duties and responsibilities as assigned.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed