Operations & Projects Coordinator

North Carolina State University•Raleigh, NC

42d

About The Position

The Operations & Projects Coordinator plays a key role in leading and managing special projects that enhance the effectiveness of Facilities Business Operations. This position supports vital functions such as Budget, Accounting, IT, Human Resources, Mail Services, Motor Pool/Fleet Management, and the Customer Service Center. The Operations & Projects Coordinator will oversee division-wide initiatives, including developing Standard Operating Procedures(SOPs), managing space and equipment needs, coordinating technology projects, and supporting cross-training efforts. This is an excellent opportunity for a proactive, detail-oriented professional who enjoys collaboration, innovation, and continuous improvement within a dynamic university setting.

Requirements

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Demonstrated experience working independently in a fast-paced environment with limited direction; and the ability to be flexible and balance multiple priorities in a highly demanding environment;
Experience with facilities-related business functions
Ability to develop thorough, high-level documentation, including standard operating procedures, to meet the needs of Facilities Division
Proficient knowledge of Microsoft Excel and other analysis tools for reporting or performing analysis
Must be able to communicate effectively, both verbally and written, with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters.
A valid North Carolina Driver's license or the ability to obtain one within 60 days of employment.

Nice To Haves

Experience working within a university setting
Experience with facilities-related business functions

Responsibilities

Lead and manage special projects that support Facilities Business Operations' goals and initiatives.
Develop and track project plans, timelines, and budgets to ensure timely completion.
Coordinate cross-functional teams and foster collaboration across business areas.
Manage space, furniture, and equipment planning for the Facilities Division.
Develop, organize, and maintain Standard Operating Procedures and documentation frameworks.
Support division-wide communication, engagement, and process improvement initiatives.
Monitor and evaluate project progress, ensuring alignment with university goals and standards.
Provide operational support through data collection, forecasting, and resource planning.
Assist with website management, branding continuity, and administrative cross-training programs.
Utilize Google and Microsoft tools to streamline workflows, manage documents, and enhance collaboration.