Operations Project Coordinator

Theodore Roosevelt Presidential Library Foundation • Medora, ND

4h • $55,000 - $70,000

About The Position

The Theodore Roosevelt Presidential Library (TRPL) is hiring an Operations Project Coordinator to support the VP of Library Operations in driving execution, keeping projects organized, and ensuring the operations team stays on track — both in the run-up to opening and long after.

This is a long-term, high-impact role for someone who thrives on keeping things moving. You won’t own projects end-to-end, but your coordination will be the reason they stay on schedule and get across the finish line. In addition to project support, you’ll handle key administrative tasks that help our growing team run efficiently — from calendar management and documentation to follow-up tracking, scheduling, and internal communication.

We’re looking for someone who’s highly organized, proactive, and comfortable working in a fast-paced, dynamic environment. You’ll bring structure to early-stage systems and help support the day-to-day operations of a complex and evolving organization.

Requirements

• Bachelor’s degree in project management, business administration, ora related field preferred.
• 3–5 years in executive support, project coordination, or operations/logistics
• Proven ability to stay organized and prioritize in a fast-moving, multi-project environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, Google Workspace, and project/task tools (e.g., Asana, Smartsheet, Trello)
• Ability to work with discretion and professionalism
• Comfortable in a high-autonomy environment

Responsibilities

• Partner directly with the VP of Library Operations to prioritize time, manage calendars, and keep daily logistics running smoothly
• Coordinate logistics for meetings, travel, and internal/external engagements
• Draft internal communications, prepare reports and slide decks, and organize briefing materials for leadership and board use
• Track action items and follow-ups, ensuring nothing falls through the cracks
• Maintain project trackers, schedules, and shared dashboards for operational priorities
• Schedule and coordinate cross-functional meetings, prepare agendas, and document key outcomes
• Support execution of projects such as FF&E installation, equipment procurement, signage, and vendor onboarding
• Assist in creating repeatable workflows and standard operating procedures across the team
• Keep the operations team aligned on priorities, deadlines, and open tasks
• Organize and maintain shared files, templates, and documentation
• Track and reconcile receipts, credit card charges, and expenses in collaboration with Finance
• Support onboarding of new hires, vendors, and systems
• Book travel, coordinate accommodations, and manage itineraries for staff and partners
• Provide general administrative support across operations and other departments as needed

Benefits

• Full benefits include 403(b), medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability, as well as 20 days of paid time off and 10 days of holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level