Operations Manager

The STEM Alliance • Mamaroneck, NY

just now • Onsite

About The Position

The STEM Alliance is a rapidly growing Westchester County nonprofit that is building a network of STEM learning opportunities for adults and children. Our goal is to empower our clients with STEM skills that not only lead to higher paying jobs but also solve today’s most critical challenges. The Operations Manager is a critical member of the Operations Team who also provides accounting, Tech and other operational support to all of our Teams to advance programmatic success. The Operations Managers responsibilities include but are not limited to the following:

The responsibilities of this role can be tweaked depending on the talents of the right candidate and the needs of our team. Having said that, it's likely that you'll be doing some of the things below, together with our Operations Team:

Accounting
Conduct all booking necessary to maintain QuickBooks accounting records
Collect and record payments for programs
Categorize and book expenses and revenue receipts
Communicate with the Treasurer and Accountant to prepare budget updates for Quarterly Board reports
Pay bills as needed on a timely basis
Collaborating with our outsourced accounting team to supervise invoicing and on time payment of account receivable monies
Manage contract negotiations for various business needs
Manage and submit monthly payroll including working with various Supervisors to ensure timely review of time cards and Paid Time Off requests
Conduct budget reviews for discrete programs or grants as needed
Assist with the submission of annual taxes, audits and financial review
Donations & Grant Management
Manage donation deposits and collaborate with staff from the Resource Development team to ensure proper donation acknowledgments are sent in a timely manner
Track and assign gifts or receipts for specific projects or grants
Budget Compliance
Work with Chief Operations Officer to prepare monthly and quarterly financial reports to ensure proper stewardship of our organizational resources
Including gathering, analyzing and interpreting external and internal data and writing budget reports
Collaborate with Department leadership to ensure that spending aligns with budgetary and strategic priorities through quarterly meetings

Requirements

• Minimum 1 year Quickbooks experience (QB Online preferred)
• Significant experience with spreadsheet and budgeting
• A gift for multitasking in a way that leverages problem solving, being solution oriented and flexible
• Experience with the Google Workspace platform
• Confidence with technology and savvy enough to learn new software
• A desire to work in a job where you can make a difference in the lives of people and the community
• A goal of working with employees that enjoy each others’ time and company

Responsibilities

• Conduct all booking necessary to maintain QuickBooks accounting records
• Collect and record payments for programs
• Categorize and book expenses and revenue receipts
• Communicate with the Treasurer and Accountant to prepare budget updates for Quarterly Board reports
• Pay bills as needed on a timely basis
• Collaborating with our outsourced accounting team to supervise invoicing and on time payment of account receivable monies
• Manage contract negotiations for various business needs
• Manage and submit monthly payroll including working with various Supervisors to ensure timely review of time cards and Paid Time Off requests
• Conduct budget reviews for discrete programs or grants as needed
• Assist with the submission of annual taxes, audits and financial review
• Manage donation deposits and collaborate with staff from the Resource Development team to ensure proper donation acknowledgments are sent in a timely manner
• Track and assign gifts or receipts for specific projects or grants
• Work with Chief Operations Officer to prepare monthly and quarterly financial reports to ensure proper stewardship of our organizational resources
• Including gathering, analyzing and interpreting external and internal data and writing budget reports
• Collaborate with Department leadership to ensure that spending aligns with budgetary and strategic priorities through quarterly meetings

Benefits

• Health, vision and dental benefits
• Retirement benefits (403b)
• Potential to earn Educational Awards toward college debt or college tuition through Americorps
• An office in the heart of Mamaroneck just steps from Metro North, shopping, restaurants and our favorite local coffee shop for off site meetings
• A bright, inviting and collaborative open workspace (no cubicles!) with parking nearby
• Banking benefits with a partner bank
• Generous Paid Time Off
• A workplace culture that prioritizes understanding, empathy and diversity
• Opportunities to network in professional environments across the County and participate in relevant professional development experiences

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed