Operations Manager and Accounting Assistant, University Finance Office
About The Position
This position serves two primary roles, each comprising approximately 50% of the person’s time. As Operations Manager for the University Finance Office (UFO), this person provides administrative and project support for the UFO infrastructure, operations, and staff. The incumbent reports directly and provides administrative support to the Associate Vice President for Finance. As the Accounting Assistant, this person is to provide high-level accounting support and process University cashiering transactions in a timely and accurate manner. The multifaceted nature of this position requires flexibility, efficiency, attention to detail, thoroughness, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments.
Requirements
- Solid understanding of accounting principles
- Knowledge and experience using technology to enhance communications as well as operational efficiencies in the office.
- Possess broad knowledge of cash handling and cashier operating procedures
- Proactive and well-organized individual who can demonstrate accountability, initiative, creativity, and focus in a rapidly changing environment.
- Service oriented with excellent organizational and communication skills
- Expert planning, coordination, and organizational ability, including managing numerous projects simultaneously.
- Proficiency in using a relational database.
- Excellent computer skills; proficiency in using advanced functions of Microsoft products (i.e., Word documents, Excel spreadsheets, and PowerPoint slides), as well as Google products (i.e., Google Docs, Sheets, Gmail, Calendar, etc.), and other web/cloud-based resources.
- Willingness to learn new software as needed.
- Excellent analytical and problem-solving skills
- Ability to manage multiple tasks in a high-profile environment.
- Strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations.
- Demonstrated sound judgment made in situations requiring independent decision-making and in handling confidential and sensitive material.
- Bachelor’s Degree in Finance, Business, or related field preferred.
- 0-2 years of related experience
Nice To Haves
- Strong working knowledge and understanding of fundraising and finance office concepts, principles, procedures, and techniques preferred.
- Knowledge of higher education fundraising standards and practices preferred.
- Understanding and appreciation of the mission of Santa Clara University and the vision and values of a Jesuit Catholic educational institution.
- Experience with Workday and Access preferred.
Responsibilities
- University Finance Office Operations
- Assistant to the Associate Vice President for Finance
- Customer Service and Community Support
- General Accounting/Finance Support
- University Banking Deposits/Cashiering
- University Petty Cash
Benefits
- Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families.
- Visit our benefits page for more information.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
