Operations Manager and Accounting Assistant, University Finance Office

Santa Clara University•Santa Clara, CA

23h•$28 - $34

About The Position

This position serves two primary roles, each comprising approximately 50% of the person’s time. As Operations Manager for the University Finance Office (UFO), this person provides administrative and project support for the UFO infrastructure, operations, and staff. The incumbent reports directly and provides administrative support to the Associate Vice President for Finance. As the Accounting Assistant, this person is to provide high-level accounting support and process University cashiering transactions in a timely and accurate manner . The multifaceted nature of this position requires flexibility, efficiency, attention to detail, thoroughness, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments.

Requirements

Solid understanding of accounting principles
Knowledge and experience using technology to enhance communications as well as operational efficiencies in the office.
Strong working knowledge and understanding of fundraising and finance office concepts, principles, procedures, and techniques preferred.
Knowledge of higher education fundraising standards and practices preferred.
Understanding and appreciation of the mission of Santa Clara University and the vision and values of a Jesuit Catholic educational institution.
Possess broad knowledge of cash handling and cashier operating procedures
Proactive and well-organized individual who can demonstrate accountability, initiative, creativity, and focus in a rapidly changing environment.
Service oriented with excellent organizational and communication skills
Expert planning, coordination, and organizational ability, including managing numerous projects simultaneously.
Proficiency in using a relational database.
Experience with Workday and Access preferred.
Excellent computer skills; proficiency in using advanced functions of Microsoft products (i.e., Word documents, Excel spreadsheets, and PowerPoint slides), as well as Google products (i.e., Google Docs, Sheets, Gmail, Calendar, etc.), and other web/cloud-based resources.
Willingness to learn new software as needed.
Excellent analytical and problem-solving skills
Ability to manage multiple tasks in a high-profile environment.
Strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations.
Demonstrated sound judgment made in situations requiring independent decision-making and in handling confidential and sensitive material.
Bachelor’s Degree in Finance, Business, or related field preferred.
0-2 years of related experience

Nice To Haves

Strong working knowledge and understanding of fundraising and finance office concepts, principles, procedures, and techniques preferred.
Knowledge of higher education fundraising standards and practices preferred.
Experience with Workday and Access preferred.
Bachelor’s Degree in Finance, Business, or related field preferred.