Operations Leadership Administrative Assistant, Amazon Leo

Amazon • Kirkland, WA

3d • $23 - $34

About The Position

Amazon Leo is Amazon’s low Earth orbit satellite broadband network. Its mission
is to deliver fast, reliable internet to customers and communities around the
world, and we’ve designed the system with the capacity, flexibility, and
performance to serve a wide range of customers, from individual households to
schools, hospitals, businesses, government agencies, and other organizations
operating in locations without reliable connectivity.

The Administrative Assistant will support all production operations teams within
the Kirkland facility. The successful candidate will be highly organized,
extremely detail oriented, self-motivated, able to handle confidential
information, as well as a demonstrated ability to respond effectively to
changing workloads and priorities. Must have the ability to communicate well and
to manage multiple assignments and people simultaneously.

Requirements

• 3+ years of professional or military experience
• Experience with Microsoft Office products and applications
• Bachelor's degree or equivalent
• Work 40 hours/week, and overtime as required
• Are 18 years of age or older
• Experience in oral and written communication in English
• Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

• Experience with executive level calendar management

Responsibilities

• Manage and complete expense reports for Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and tours.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Typing meeting notes, creating conference agendas and minor content curriculum creation.
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for Senior Leader(s) as needed.
• Assist with internal communications for technicians and leadership among multiple platforms, interfaces, and programs.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables and follow up on pending items.
• Management of complex calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams.
• Serve as representative on department team-building activities and peer recognition.
• Review technician feedback and escalate as needed.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level