Leadership Team Administrative Assistant

Sisters of Notre Dame De Namur • Reading, OH

3d

About The Position

Sisters of Notre Dame de Namur is a faith-based community dedicated to serving others, with the Ohio Province supporting its mission through prayer, education, justice, and compassionate outreach.

We are seeking a highly organized and mission-driven Leadership Team Administrative Assistant to provide high-level administrative and organizational support to the Provincial Leadership Team. This role functions similarly to an Executive Assistant, serving as a trusted partner to leadership by managing schedules, communications, and key initiatives while supporting the seamless coordination of the Province’s mission and leadership priorities.

Requirements

• Associate’s degree in Business Administration, Communications, or a related field preferred, or an equivalent combination of education and 3–5 years of administrative experience supporting leadership
• 3–5 years of progressively responsible administrative experience, preferably supporting senior leadership or executives
• Strong organizational, problem-solving, and project management skills with excellent written and verbal communication
• High attention to detail with the ability to manage multiple priorities and work both independently and collaboratively
• Proficiency in Microsoft Office and database systems; experience with communication platforms, intranet, or content management tools preferred
• Familiarity with the Sisters of Notre Dame de Namur and/or faith-based organizations preferred

Responsibilities

• Provide comprehensive administrative and logistical support to the Provincial Leadership Team, including preparation for meetings, assemblies, and board gatherings
• Draft, edit, and distribute professional, mission-driven communications and correspondence
• Attend meetings, record and distribute accurate minutes in a timely manner
• Maintain and update the Province database, ensuring accuracy of member, ministry, and contact information
• Generate reports and statistics to support leadership decision-making
• Manage calendars, schedules, and key deadlines for leadership
• Coordinate and maintain mailing lists, directories, and Province publications
• Oversee production of the annual Province Directory (target publication: September 1)
• Prepare forms, reports, and materials for dioceses and other official entities
• Organize and maintain electronic and physical files in accordance with record-retention guidelines
• Coordinate event logistics and provide support for major Province events, including: Annual Assembly, Province Chapter, Jubilee Celebrations, Founders Day, Staff events and other gatherings
• Support internal systems (e.g., First Class), including account setup, training, and liaison with system administrators
• Submit and track work orders and assist with office operations and facility needs
• Supervise the Front Desk Receptionist, including training, support, and annual performance reviews

Benefits

• Meaningful work in a supportive, mission-driven environment
• Competitive pay and benefits package
• Employer paid Life insurance, Short- and Long-Term Disability
• Employee Assistance Program (EAP)
• Eleven (11) paid holidays and double time for holidays worked
• Generous Paid Time Off Bank
• Defined contribution retirement plan
• Annual Performance Reviews with cost-of-living consideration
• Complimentary meal per shift
• Access to emergency financial assistance for qualifying hardships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree