Leadership Team Administrative Assistant

Sisters of Notre Dame De Namur•Cincinnati, OH

About The Position

Sisters of Notre Dame de Namur is a faith-based community dedicated to serving others, with the Ohio Province supporting its mission through prayer, education, justice, and compassionate outreach. We are seeking a highly organized and mission-driven Leadership Team Administrative Assistant to provide high-level administrative and organizational support to the Provincial Leadership Team. This role functions similarly to an Executive Assistant , serving as a trusted partner to leadership by managing schedules, communications, and key initiatives while supporting the seamless coordination of the Province’s mission and leadership priorities.

Requirements

Associate’s degree in Business Administration, Communications, or a related field preferred, or an equivalent combination of education and 3–5 years of administrative experience supporting leadership
3–5 years of progressively responsible administrative experience, preferably supporting senior leadership or executives
Strong organizational, problem-solving, and project management skills with excellent written and verbal communication
High attention to detail with the ability to manage multiple priorities and work both independently and collaboratively
Proficiency in Microsoft Office and database systems; experience with communication platforms, intranet, or content management tools preferred
Familiarity with the Sisters of Notre Dame de Namur and/or faith-based organizations preferred

Nice To Haves

Familiarity with the Sisters of Notre Dame de Namur and/or faith-based organizations preferred
Proficiency in Microsoft Office and database systems; experience with communication platforms, intranet, or content management tools preferred
Associate’s degree in Business Administration, Communications, or a related field preferred, or an equivalent combination of education and 3–5 years of administrative experience supporting leadership

Responsibilities

Provide comprehensive administrative and logistical support to the Provincial Leadership Team, including preparation for meetings, assemblies, and board gatherings
Draft, edit, and distribute professional, mission-driven communications and correspondence
Attend meetings, record and distribute accurate minutes in a timely manner
Maintain and update the Province database, ensuring accuracy of member, ministry, and contact information
Generate reports and statistics to support leadership decision-making
Manage calendars, schedules, and key deadlines for leadership
Coordinate and maintain mailing lists, directories, and Province publications
Oversee production of the annual Province Directory (target publication: September 1)
Prepare forms, reports, and materials for dioceses and other official entities
Organize and maintain electronic and physical files in accordance with record-retention guidelines
Coordinate event logistics and provide support for major Province events, including: Annual Assembly, Province Chapter, Jubilee Celebrations, Founders Day, Staff events and other gatherings
Support internal systems (e.g., First Class), including account setup, training, and liaison with system administrators
Submit and track work orders and assist with office operations and facility needs
Supervise the Front Desk Receptionist, including training, support, and annual performance reviews