Administrative Assistant, Investment Banking Leadership

Jefferies Financial Group•New York, NY

1d•$65,000 - $80,000

About The Position

We are seeking a highly organized and proactive administrative assistant to support our Executive Assistant to the Global Head of Investment Banking. This role will work closely with the lead Executive Assistant to help manage the day-to-day administrative responsibilities. This position requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

3-5 years of administrative experience, preferably within financial services or a fast-paced corporate environment
Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication skills
High level of discretion and professionalism when handling sensitive information
Ability to work collaboratively with the lead Executive Assistant

Responsibilities

Provide administrative support to the Global Head of Investment banking in partnership with the lead Executive Assistant
Assist with complex calendar management, including scheduling internal and external meetings across multiple time zones
Coordinate internal meetings, client meetings, and team meetings
Assist with travel arrangements including flights, hotels, and ground transportation
Support the preparation and submission of travel and expense reports in accordance with firm policies
Help manage meetings logistics including conference room bookings, materials, and coordination with internal teams
Assist with various projects and administrative tasks for lead Executive Assistant
Maintain a high level of confidentiality and professionalism
Serve as a backup resource for administrative coverage when needed
Provide general administrative support to ensure efficient day-to-day operations