Operations Integration Coordinator

V2X Current Openings•Indianapolis, IN

About The Position

Operations Integration Coordinator Job Summary: The Operations Integration Coordinator (OIC) is a support role to the Operation Integration Leads (OILs). The Operations Integration Coordinator (OIC) supports the OIL by managing day-to-day data, tracking, and administrative tasks that enable the OIL to focus on converting nonworkable work to workable, resolving cross-functional barriers, and interfacing with engineering, supply chain, and program leadership. The OIC ensures information is accurate, current, and organized for readiness and execution reviews.

Requirements

High school diploma or equivalent
2+ years of experience in administrative, operations, or coordination roles
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with data entry and document management systems (e.g., SharePoint)
Strong organizational skills with attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills
Ability to work independently and collaboratively across teams

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Operations Management, or a related field.
Experience supporting cross-functional teams in a technical or engineering environment
Working knowledge of SAP S/4 or similar ERP systems
Prior experience with government or defense contracting documentation (e.g., RFMs, RFCs, SSJs, NDAs)
Understanding of compliance and audit requirements in regulated industries
Familiarity with readiness and execution review processes
Demonstrated ability to identify and escalate blockers or delays proactively

Responsibilities

Complete and submit standard forms (e.g., Requests for Material (RFMs), Request for Change (RFCs), ADSUBCON Checklists, Sole Source Justifications (SSJs), Non-Disclosure Agreements (NDAs), etc.).
Enter and update data into S/4 or SharePoint trackers as needed.
Prepare sign-off packages (collecting approvals, routing documents, ensuring compliance with process).
Request status updates from engineering, buyers, and planners on behalf of the OIL.
Consolidate responses into a clean package for OIL review.
Maintain organized records of forms, approvals, and correspondence.
Standardize templates/checklists for common OIL activities.
Ensure all completed actions are filed correctly for audit and compliance.
Keep the OIL informed of open actions ahead of readiness and program reviews.
Flag potential blockers or late responses to the OIL for escalation.