Operations & Events Coordinator

JPNDC Jamaica Plain Neighborhood Development Corporation • Boston, MA

13h • $60,000 - $65,000 • Onsite

About The Position

The Operations & Events Coordinator is a key member of JPNDC's Operations Department, supporting the planning, coordination, and execution of organizational events, meetings, and operational activities. Reporting to the Operations Manager, this role ensures the seamless management of logistics for internal and external events, vendor coordination, and systems tracking. The position is ideal for a professional who enjoys multitasking, thrives in a collaborative nonprofit environment, and is motivated to strengthen internal processes that support JPNDC's mission and staff.

Requirements

• Bachelor's degree in communications, business, or related field, or equivalent experience.
• 3–5 years of experience in event planning, operations, or administrative coordination.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and familiarity with Zoom or similar platforms.
• Strong interpersonal and communication skills
• Detail-oriented, reliable, and adaptable in a dynamic nonprofit environment.
• Occasional evening or weekend availability for events.

Nice To Haves

• Experience with Salesforce, Smartsheet, or other CRM/project management tools preferred.
• bilingual English/Spanish highly valued.

Responsibilities

• Plan and execute internal and external meetings, staff retreats, and organization-wide events.
• Manage event logistics including space booking, catering, equipment setup, guest registration, and accessibility needs.
• Coordinate with vendors, suppliers, and facilities staff for timely and quality event support.
• Oversee post-event wrap-up, including feedback collection and expense reconciliation.
• Maintain a shared annual event calendar and timeline across departments.
• Serve as a central point of contact for facility and office-related requests.
• Track vendor contracts, invoices, and service renewals in collaboration with the Operations Manager.
• Maintain inventory of supplies, event materials, and operational assets.
• Assist in departmental budgeting by tracking expenses, quotes, and vendor payments.
• Support special projects, such as office moves, renovations, and space optimization.
• Manage shared scheduling systems for conference rooms and event spaces.
• Support documentation and reporting of departmental activities and outcomes.
• Provide administrative support for internal meetings (agendas, minutes, follow-ups).
• Collaborate with IT and Data teams to improve digital workflows and internal communications.
• Develop internal communications for events, announcements, and operational updates.
• Coordinate with HR and other departments for staff engagement activities.
• Liaise with external partners and community members when events require cross-agency coordination.
• Promote a culture of inclusion, efficiency, and responsiveness across JPNDC operations.

Benefits

• Up to 90% of individual insurance premiums paid for health, vision, and Altus dental insurance
• 2 weeks of vacation plus one week at the end of the year and 14 holidays recognized per year
• Employer-paid life & disability insurance
• A vested 403b retirement plan
• CEU Credit or comparable training for professional development in areas such as DEI, economic and workforce development, early childhood education, and affordable housing and real estate finance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level