Events Coordinator
About The Position
The Events Coordinator works closely with the Events Manager to ensure all private member and club event needs are seamlessly executed. Responsibilities include, but are not limited to: · Maintain daily communication with the Events Manager, Clubhouse Manager, and Executive Chef regarding upcoming club events. · Communicate setup and service details to the Banquets Manager for all club events. · Secure, coordinate, and execute monthly club events at both Irving Park and The Farm. · Coordinate with outside vendors for linen, décor, entertainment, and other event-related needs. · Create, update, and distribute Banquet Event Orders (BEOs) for club and member events. · Manage all vendor charges and payments related to club events. · Maintain the annual club events calendar in collaboration with the Event Sales Manager. · Assist the Beverage Manager with wine dinner events, including seating charts, place cards, and menus. · Oversee all club event reservations with the receptionist and be present for guest check-in at each event. · Process billing for both club and private events; manage invoices, follow-ups, surveys, and post-event correspondence to gather feedback for future improvements. · Monitor event-related expenditures to ensure adherence to budget allocations. · Receive and place catering orders as needed.
Responsibilities
- Maintain daily communication with the Events Manager, Clubhouse Manager, and Executive Chef regarding upcoming club events.
- Communicate setup and service details to the Banquets Manager for all club events.
- Secure, coordinate, and execute monthly club events at both Irving Park and The Farm.
- Coordinate with outside vendors for linen, décor, entertainment, and other event-related needs.
- Create, update, and distribute Banquet Event Orders (BEOs) for club and member events.
- Manage all vendor charges and payments related to club events.
- Maintain the annual club events calendar in collaboration with the Event Sales Manager.
- Assist the Beverage Manager with wine dinner events, including seating charts, place cards, and menus.
- Oversee all club event reservations with the receptionist and be present for guest check-in at each event.
- Process billing for both club and private events; manage invoices, follow-ups, surveys, and post-event correspondence to gather feedback for future improvements.
- Monitor event-related expenditures to ensure adherence to budget allocations.
- Receive and place catering orders as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
