Operations Coordinator

Nanobiosym•Cambridge, MA

10d

About The Position

We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do. The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations.

Requirements

Bachelor's degree or equivalent experience in business, operations, logistics, or a related field.
1–3 years of experience in operations, coordination, administration, or vendor management (internships welcome).
Strong organizational and time-management skills with the ability to multitask.
Excellent written and verbal communication skills.
Comfortable working in a structured, detail-focused environment.
Self-starter mindset with the ability to take ownership and follow through.

Nice To Haves

Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with ERP or purchasing systems is a plus.
High-energy, motivated professional who enjoys being hands-on.
Naturally organized and responsive, with a "get-it-done" attitude.
Strong sense of accountability and reliability.
Comfortable working behind the scenes to make complex operations run smoothly.

Responsibilities

Vendor & Supplier Management Serve as the primary point of contact for vendors, suppliers, and service providers.
Coordinate onboarding, documentation, and ongoing relationships with external partners.
Track orders, contracts, and deliverables to ensure timelines and expectations are met.
Assist with negotiating pricing, managing renewals, and monitoring vendor performance.
Internal Operations Support Help manage daily operational workflows to keep teams running efficiently.
Coordinate facility needs, equipment servicing, and general workplace logistics.
Maintain organized records, inventories, and operational documentation.
Identify inefficiencies and recommend practical improvements to processes.
Project & Administrative Coordination Support cross-functional initiatives by tracking tasks, timelines, and deliverables.
Assist leadership with operational planning and execution of internal projects.
Prepare summaries, reports, and status updates as needed.
Ensure compliance with internal policies, safety practices, and quality standards.
Organization & Process Management Develop and maintain structured systems for tracking supplies, services, and activities.
Manage multiple priorities simultaneously while maintaining strong attention to detail.
Help create scalable processes as the organization grows.