Operations Coordinator
About The Position
The Gentle Barn is a nonprofit sanctuary dedicated to rescuing animals and helping both animals and people heal. Through innovative programs like Cow Hug Therapy®, Equine Therapy, and educational experiences, we create meaningful connections that inspire hope, compassion, and transformation. We are a mission-driven, fast-paced, and deeply collaborative team committed to making a real impact every day. At The Gentle Barn, you’ll be part of a purpose-filled environment where your work directly contributes to changing lives, both human and animal. The Gentle Barn Foundation is seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the daily administrative, financial, and operational functions of the organization. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and takes strong ownership of their work. The Operations Coordinator will play a key role in supporting financial processes, managing accounts and vendors, and collaborating cross-functionally to ensure smooth and efficient operations across the organization. This is a non-exempt, full-time, hybrid position requiring 1–2 days per week in the office and reporting to the Director of Operations & HR.
Requirements
- Bachelor’s degree strongly preferred
- Minimum 3 years of Operations or Administrative experience
- Highly tech-savvy with strong proficiency in Excel and operational systems
- Proficient in using various systems, tools, and technologies for effective data management
- Strong understanding of financial documents (P&Ls, budgets, forecasting)
- Excellent verbal and written communication skills
- Highly organized with strong attention to detail
- Proactive mindset with a strong sense of ownership and accountability
- Must be capable of working both independently and as part of a team
- Proven skills in interfacing with a wide range of professionals
- Ability to exemplify both discretion and confidentiality
- Ability to prioritize and manage multiple tasks in a fast-paced environment
Nice To Haves
- Experience with nonprofit IRS Form 990 reporting is a plus
- Spanish (bilingual) is a plus
Responsibilities
- Support budgeting and forecasting processes
- Assist in preparing and reviewing P&Ls and other financial reports
- Manage and track expense reports
- Maintain accurate financial documentation and records
- Coordinate and manage vendor relationships
- Resolve account discrepancies and respond to inquiries
- Create, track, and manage deadlines for business renewals to ensure timely compliance
- Oversee insurance policies and renewals
- Assist with banking activities
- Support management and organization of business contracts
- Maintain organized records of operational accounts and documentation
- Support project management initiatives across departments
- Collaborate cross-functionally to ensure alignment and efficiency
- Track tasks, timelines, and deliverables across multiple projects
- Perform additional duties as assigned to support organizational needs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
