Operations Coordinator

Triad Partners•Lawrence, KS

2h•Hybrid

About The Position

As an Operations Coordinator, you will play a crucial supportive role in the successful execution of projects. You’ll work closely with the Operations Specialists and Managers to plan, coordinate, and oversee various project activities, ensuring that tasks are completed on time and within budget. Your responsibilities include maintaining project documentation, tracking progress, and communicating with stakeholders to provide updates and address concerns. You’ll also help manage resources, identify potential risks, and implement solutions to mitigate issues that arise. By handling these operational details, you allow the Operations Specialists and Managers to focus on strategic decision-making and overall project leadership, contributing to the smooth and efficient delivery of project goals.

Requirements

Entry level experience (1+ years) in project administration/management, marketing consulting, brand strategy, or similar
Bachelor of Business Degree in Marketing, Administration, Operations or related field
Exceptional customer service and communication skills
Passionate and proficient in time management and quality control
Proficient in Microsoft (Teams, Outlook, Word, PowerPoint, Excel, etc.)
Ability to adapt communication style to different mediums and team member preferences
Ability to understand business objectives and translate them into effective and strategic blueprints using various problem solving techniques
Think objectively, weigh options, and establish strong intrateam trust by demonstrating decision-making skills
Comfortable with ambiguity and ability to adapt in changing situations
Regularly communicate questions, ideas, and updates around projects with independence and confidence
Lead conflict management that results in teamwork and resolution
Interest in the ideas and strategies behind business development, leadership and project management best practices
Actively seek learning opportunities for project strategy and management; must regularly demonstrate a passion for both
Ability to take initiative and ownership of projects to independently manage multiple at once without sacrificing quality or deadlines
Extremely organized with high attention to detail to ensure accuracy, consistency, and quality
Highly skilled in time management for yourself and others
Open mind, positive outlook, and an abundance mentality
Excellent interpersonal, communication, and collaboration skills
Guide teams to achieve project goals and objectives with vision and clear expectations
Exhibit leadership qualities and a willingness to take on increasing responsibilities
Lead by example to proactively guide peers towards skill advancement

Nice To Haves

Experience in the financial industry, specifically the FMO space
Experience with project management for B2B assets (rather than B2C)
Familiarity with Salesforce and Asana

Responsibilities

Provide administrative support to operations specialists and managers to help ensure project success
Work alongside operations specialists and managers to research and investigate complex business concepts and subsequently translate solutions into straight-forward creative briefs for members on your team
Organize and maintain design, digital, video and communications asset libraries, ensuring all files are correctly labeled and easily accessible
Assist in the preparation of internal meetings including designing, formatting, deploying and communicating the agenda and/or any relevant visual aids (such as Creative Briefs, Asana Reports, PowerPoints, etc.)
Lead daily standup meetings and weekly project planning sessions to ensure project milestones are being hit, responsible parties are being held accountable, and relevant internal team members are aware of progress, successes, and challenges
Organize and maintain project documentation, such as Creative Briefs, meeting minutes, Asana reports, budgets, etc.
Demonstrate ability to manage multiple projects simultaneously using quality control, high attention to detail and deadline accountability
Demonstrate excellent verbal and written communication skills that lead to accurate understanding of project requirements and timelines; provide updates regularly
Successfully follow defined processes based on a foundation of transparency, collaboration and detail
Absorb all situational and curriculum-based trainings provided by managers
Continually seek skill advancement opportunities by staying updated on industry trends and best practices in project management and apply new techniques to enhance the effectiveness of our processes
Participate in brainstorming sessions and contribute creative ideas to enhance project management initiatives
Assist in the coordination of internal resources and third parties/vendors for the flawless execution of projects
Create and maintain positive professional relationships with colleagues, key stakeholders, executives, and third-party alliances
Absorb all situational and curriculum-based trainings provided by managers