Operations Coordinator

RailWorks • Secaucus, NJ

1d • $62,400 - $72,800

About The Position

The Operations Coordinator will work closely with management, field and finance teams to ensure that all materials/services/equipment needed for projects and inventory are recorded and acquired according to company guidelines and are delivered on schedule.

Requirements

• A minimum of 2 years purchasing experience in a construction-related industry.
• Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to multi-task and prioritize competing demands/requests within given time constraints.
• Ability to develop strong professional supplier relationships.
• Exceptional negotiating skills and communication skills.
• Experience working in ERP inventory Systems. Knowledge of JDE, a plus.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Nice To Haves

• Working knowledge with communication equipment, electronic components and custom panel builds a plus

Responsibilities

• Serve as the main contact between suppliers, project teams, field staff, and finance.
• Handle purchase requests promptly, ensuring all order details meet project needs.
• Enter purchase orders accurately and on time.
• Request bids from vendors to secure competitive pricing for materials and equipment.
• Build and maintain strong relationships with vendors and suppliers.
• Issue materials to projects and record transactions in the accounting system.
• Supervise yard staff and manage daily yard operations.
• Track project material status and update delivery schedules.
• Verify deliveries and match materials received to orders.
• Work with Corporate AP to resolve purchase order and invoice issues.
• Maintain accurate inventory records and material logs.
• Support month-end close by verifying open purchase orders and receipts.
• Help resolve invoice and PO discrepancies.
• Keep organized records and files.
• Oversee or assist with unloading delivery trucks.
• Manage equipment purchases, disposals, and major acquisitions with RailWorks leadership.
• Request equipment quotes and create purchase orders as needed.
• Review equipment and fleet usage to improve efficiency.
• Monitor fuel reports and investigate any irregularities.
• Check driving behavior reports and notify management of issues.
• Track vehicle registrations, inspections, and distribute insurance cards.
• Coordinate equipment transfers and sharing between field locations.

Benefits

• RailWorks is committed to helping our employees live better lives.
• We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed