Operations Coordinator

Kforce • Boca Raton, FL

37d

About The Position

Kforce has a client in Boca Raton, FL that is seeking an Operations Coordinator.

Requirements

• High School diploma/GED required
• 5+ years of successful administrative experience, including at least three (3) years at the senior executive level - preferably in a mid to large public corporation
• Professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others

Nice To Haves

• Bachelor's degree or equivalent experience preferred
• Professional certification with equivalent experience required

Responsibilities

• Compose original correspondence, documents, reports, and presentations as directed; Edit for clarity; Proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed
• Maintain appointment calendar; coordinate, schedules, arrange meetings and conferences on behalf of the Executive; Meeting arrangements may include reserving meeting space, hotel rooms, arranging meals or refreshments, and audio/visual equipment, etc.
• Support high-level executives in their daily tasks; Represent the executive office in a pleasant and professional manner at all times
• Act as liaison by maintaining open communication; Answer all telephone calls internal and external, as well as screen telephone calls; Redirect calls as needed; Take messages; Relay urgent or sensitive calls; follow-up to ensure proper response
• Types and designs general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc.; Proofread documents for spelling, grammar and layout and make necessary changes; Responsible for accuracy and clarity of final documents
• Works independently and with a team on projects; Acts as project manager for special projects which may include planning, scheduling, coordinating presentations and information, creating specialized reports, and disseminating information, materials and meeting minutes
• Always maintain complete confidentiality
• Exercises sound judgment in addressing and proactively manager daily business issues with minimal direction
• Maintains an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administrative and Support Services
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees