Operations Coordinator

AVI-SPL • Centennial, CO

6h • $26 - $31

About The Position

As an Operations Coordinator, you will support the Systems Integration leadership and office resources with a wide variety of assignments and tasks to support ongoing operation of the business.
Day-to-Day Responsibilities:
Provide support of internal projects for SIG office location through coordination with Operations, Service, Procurement and Finance departments.
Interact with all internal office and field resource staff.
Maintain current and acceptable process and procedures for all assigned tasks.
Assist management in the change order process.
Scheduling.
PO, Lead-time, and Revenue Tracking.
Pursue equipment discounting.
Assist with overflow and emergency warehouse processes when needed.
Invoice resolution.
Equipment Release, Misc Material, and Office Supply ordering.
Fleet Management.
Call Handling.
Distribution list and directory management.
Compile external and internal submittal documentation.
Assist with project milestone tracking of team resource tasks.
Assist Operations team with equipment procurement and tracking.
Submit returned material authorizations.
Coordinate pick tickets with office warehouse teams.
Ensure all closeout/as-built documentation is created and stored.
Provide information for CSAT delivery.
Other task assignments as required.

Requirements

• Effectively communicate and interact with employees, clients, and colleagues and the ability to work effectively with all levels of the organization.
• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
• Effectively manage time tasks to meet assignment objectives while adapting to change priorities.
• Excellent communication and interpersonal skills, both verbal and written.
• Strong organization skills and excellent attention detail.

Nice To Haves

• Demonstrated experience as an Operations Coordinator/Administrator in the Audio Visual, Construction, Technology or related industry.
• Accurately read and comprehend project documents.
• Minimum high school diploma or equivalent.

Responsibilities

• Provide support of internal projects for SIG office location through coordination with Operations, Service, Procurement and Finance departments.
• Interact with all internal office and field resource staff.
• Maintain current and acceptable process and procedures for all assigned tasks.
• Assist management in the change order process.
• Scheduling.
• PO, Lead-time, and Revenue Tracking.
• Pursue equipment discounting.
• Assist with overflow and emergency warehouse processes when needed.
• Invoice resolution.
• Equipment Release, Misc Material, and Office Supply ordering.
• Fleet Management.
• Call Handling.
• Distribution list and directory management.
• Compile external and internal submittal documentation.
• Assist with project milestone tracking of team resource tasks.
• Assist Operations team with equipment procurement and tracking.
• Submit returned material authorizations.
• Coordinate pick tickets with office warehouse teams.
• Ensure all closeout/as-built documentation is created and stored.
• Provide information for CSAT delivery.
• Other task assignments as required.

Benefits

• Medical benefits, including vision and dental.
• Paid holidays, sick days, and personal days.
• Enjoyable and dynamic company culture.
• Training and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED