Operations Coordinator

Always Fresh Farms LLC•Plant City, FL

11d•Onsite

About The Position

Under the direction of the Senior Key Account/Commodity Manager, this position will provide a full range of administrative support for the sales/commodity department.

Requirements

Associates Degree in Business or equivalent experience
Proficient in Microsoft Office Suite; including SharePoint
Experience working with an ERP system, preferably Famous
Able to work efficiently and with accuracy under pressure while meeting tight deadlines
Ability to handle confidential information in a professional manner
Punctual, regular, and consistent attendance, and ability to work nights and weekends.
Must be able to read and write in English
Bilingual in English and Spanish is required

Responsibilities

Manage daily inventory and order activities, including updating shipment estimates and coordinating orders, transfers, and product shortages with internal teams.
Communicate inventory shortages to Purchasing and resolve quantity discrepancies within internal systems.
Prepare and maintain weekly and daily shipment estimates based on actual data, ensuring accuracy across all warehouses and systems.
Validate updates from key stakeholders and maintain accurate sequencing and forecasting data.
Update master estimate tools and internal systems to reflect current shipment activity.
Coordinate shipping and receiving operations by maintaining daily schedules, prioritizing inbound and outbound shipments, and ensuring timely unloading and dispatch of trucks.
Monitor dock schedules and track shipment ETAs to support efficient operations.
Oversee inbound processing by verifying product arrivals, completing quality control documentation, and ensuring products meet established standards prior to receipt.
Ensure proper purchase order authorization is obtained before receiving inventory.
Maintain compliance with regulatory requirements, including verifying FDA release status prior to product movement.
Identify and resolve quality control and system discrepancies, initiating corrective actions as needed.
Allocate product based on customer specifications, including labeling, packaging, pallet configuration, and compliance requirements.
Manage inventory status and release orders for loading in alignment with customer and operational needs.
Coordinate with internal teams to fulfill customer-specific requirements as needed.
Provide timely communication regarding inbound shipments, order status, and loading timelines to internal stakeholders.
Prepare and distribute required documentation, including packing lists and system verification details.
Track and report transportation performance, including delays and on-time metrics, and maintain tracking tools to support operational visibility and continuous improvement.