Operations Coordinator

Nextpower • San Rafael, CA

7d • $70,000 - $85,000

About The Position

Position Summary The Administrative Coordinator provides comprehensive administrative and operational support to a designated team within a fast-paced, high-growth environment. This role focuses on enabling team efficiency, improving operational processes, coordinating logistics, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a diverse group of stakeholders. This is not a dedicated executive support role; rather, it is a team-facing position focused on coordination, organization, and operational excellence.

Requirements

• 3-5+ years of administrative, coordination, or operations support experience
• Experience supporting a team in a corporate environment
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Confluence)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• High attention to detail and follow-through

Nice To Haves

• Experience in technology, renewable energy, manufacturing, or other fast-paced industries
• Experience supporting cross-functional or distributed teams
• Familiarity with ERP, expense, or procurement systems (e.g., Workday, Concur, SAP)
• Experience with Salesforce, Confluence, and Netsuite.
• Data analytics and data management experience a major plus (Excel, Python, PowerBI)
• Bachelor’s degree preferred
• Proactive and solutions-oriented mindset
• Strong time management and prioritization skills
• Collaborative and service-oriented approach
• Professionalism and discretion
• Adaptability in a dynamic environment

Responsibilities

• Provide administrative support to a direct team of approximately [40] members
• Coordinate team meetings, recurring cadences, and cross-functional sessions
• Manage shared calendars, conference room scheduling, and meeting logistics
• Track action items and support follow-ups to ensure accountability
• Coordinate domestic and occasional international travel for team members
• Prepare and process expense reports in compliance with company policy
• Support budget tracking, invoice processing, and purchase requisitions
• Support with Contract and FTE personnel onboarding by obtaining access to NX systems, procuring IT equipment, PPE, updating team org charts, etcAssist with receiving, organizing and distributing deliveries and shipments
• Maintain shared documentation, trackers, dashboards, and reporting templates
• Assist with departmental projects and track key milestones
• Support preparation of presentations, reports, and team communications
• Identify and recommend process improvements to increase team efficiency
• Support customer visits to Nextpower facilities
• Coordinate team offsites, workshops, and internal events
• Support leadership visits and cross-functional planning sessions
• Partner with HR or leadership on team engagement initiatives

Benefits

• Nextpower offers a comprehensive benefits package.
• We provide health care coverage, dental and vision, 401(K) participation including company matching, company paid holidays with unlimited paid time off, generous discretionary company bonuses, life and disability protection and more.
• Employees in certain positions may be eligible for stock compensation.
• All plans are in accordance with relevant plan documents.
• For more information on Nextpowers benefits please view our company website at www.Nextpower.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level