Operations Coordinator, Contract Training

CHESS•Santa Fe, NM

7d•$45,030 - $62,149•Onsite

About The Position

The Operations Coordinator, Contract Training (CT) performs duties related to the college’s Contract Training program. Provides leadership for the operations/enrollment staff and student workers, coordinates special projects, manages resources required for course enrollment and delivery systems, and provides administrative support for instructors. The Operations Coordinator, CT does not supervise others.

Requirements

Bachelor’s Degree in Business Administration, Education, Public Administration or a related field.
Two (2) years experience in office administrative duties.
Equivalent related experience may be substituted for education on a year for year basis.

Nice To Haves

Experience in Contract Training or non-credit programs, including enrollment and course creation.
Skilled in Banner, Workday, and relevant enrollment and scheduling software systems and college finance/budgeting systems.
Bilingual (English/Spanish).

Responsibilities

Works collaboratively with Human Resources and Payroll to hire Contract Training instructors and staff and leads new instructor orientation and new instructor onboarding.
Creates procurement, contract and payroll process for creating and issuing contracts, purchase orders, third-party payments, and reimbursements for CT instructors.
Schedules classes and events for CT college and third-party contract classes using scheduling software.
Investigates and resolves room conflicts to ensure smooth class operations.
Schedules off-campus courses, facilitates field trip classes and events, reserving college transportation for courses when needed.
Enrolls students in all CT college and third-party vendor classes.
Sends enrollment invoices to Accounts Receivable for invoicing.
Receives and files all required instructor-generated paperwork.
Produces timely and accurate data and reports for local, state, federal audit compliance.
Provides department supervisor with supporting materials for grant procurement and compliance.
Communicates directly with grant accountants to deliver requested information.
Collaborates with other community programs to ensure fulfillment of grant requirements.
Prepares work orders for maintenance and repair needs of offices, classrooms and public spaces to ensure all equipment is ready for class instruction.
Purchases all instructional supplies, materials and equipment to ensure teachers have the necessary teaching tools.
Contributes to production of marketing materials, campaigns, and catalogs to bolster the program’s visibility and student engagement.