Contract Coordinator

NBCUniversal • Universal City, CA

1d • $50,000 - $70,000 • Hybrid

About The Position

What You’ll Do: Responsible for complete contract lifecycle and related insurance documents Draft agreements for legal review and coordinate execution Update and maintain studio agreement templates and related forms Inform internal and external stakeholders on insurance coverage needs as it pertains to the type of production or event Review certificates of insurance to ensure satisfaction with studio requirements Identify any high-risk activities and request for appropriate insurance coverage Track insurance expiration dates for long-term clients and reach out for updated policies to prevent lapses in coverage Manage contract and insurance for multiple productions simultaneously and prioritize based on urgency, escalating any timing concerns to internal stakeholders Review and approve Draft Deal Memos before finalizing contracts Create contract packages utilizing both existing templates and bespoke revisions, based upon scope of work and customer type Effectively communicate and liaise with legal partners, internal stakeholders, project managers, and external customers Demonstrate strong decision-making skills as it relates to: Workflow management Actioning requirements Prioritizing timelines and deliverables Understanding multi-tier insurance requirements Spotting issues Determining audience exposure Translation and intent in communications Cost and estimate breakdowns Perform other clerical duties and tasks as required by the supervisor

Requirements

• Bachelor’s degree in related field
• 2+ years of Paralegal experience
• Executer – You get things done! Using strong business acumen, inciteful analytical skills, and superior process/project management skills you manage through competing priorities within a matrixed environment
• Communicates with ease – You have a way with words; written and verbal
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Impeccable attention to detail – The studio operations team will excel with your keen attention to work due dates and commitments
• Tech-savvy – You are an MS Office/DocuSign whiz and can take on new software with ease
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed

Nice To Haves

• Strong understanding of insurance coverage for production/events or willingness to learn
• Experience with Salesforce CRM systems
• Able to adapt to the unique and adjust with ease to the dynamic production environment
• Knowledge of administration and record keeping
• Ability to maintain strict confidentiality
• Strong business acumen and analytical skills
• You have a strong work ethic and a high degree of professionalism
• Excellent writing, filing, and document management skills

Responsibilities

• Responsible for complete contract lifecycle and related insurance documents
• Draft agreements for legal review and coordinate execution
• Update and maintain studio agreement templates and related forms
• Inform internal and external stakeholders on insurance coverage needs as it pertains to the type of production or event
• Review certificates of insurance to ensure satisfaction with studio requirements
• Identify any high-risk activities and request for appropriate insurance coverage
• Track insurance expiration dates for long-term clients and reach out for updated policies to prevent lapses in coverage
• Manage contract and insurance for multiple productions simultaneously and prioritize based on urgency, escalating any timing concerns to internal stakeholders
• Review and approve Draft Deal Memos before finalizing contracts
• Create contract packages utilizing both existing templates and bespoke revisions, based upon scope of work and customer type
• Effectively communicate and liaise with legal partners, internal stakeholders, project managers, and external customers
• Demonstrate strong decision-making skills as it relates to: Workflow management Actioning requirements Prioritizing timelines and deliverables Understanding multi-tier insurance requirements Spotting issues Determining audience exposure Translation and intent in communications Cost and estimate breakdowns
• Perform other clerical duties and tasks as required by the supervisor

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level