Operations Assistant

Spine Medicine and Surgery of Long Island • Brentwood, NY

52d • Onsite

About The Position

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence.
Position Overview:
We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong project management skills, excellent communication, and the ability to act as a central liaison between leadership, staff, and external vendors. The ideal candidate will thrive in a fast-paced environment while helping to execute initiatives that improve workflows, manage vendors, track finances, and support the long-term success of the practice.

Requirements

• Previous experience in an operations support, administrative, or project coordination role required (healthcare operations experience preferred)
• Strong organizational, multitasking, and problem-solving skills with a focus on follow-through
• Excellent written and verbal communication skills with the ability to coordinate across internal teams and external vendors
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management tools (Asana, Trello, Monday.com, etc.) preferred
• Experience with vendor management, contract tracking, procurement, inventory oversight, or financial support strongly preferred
• Ability to adapt to shifting priorities and manage multiple projects simultaneously
• Professional discretion and ability to manage confidential information

Nice To Haves

• healthcare operations experience
• experience with project management tools (Asana, Trello, Monday.com, etc.)
• Experience with vendor management, contract tracking, procurement, inventory oversight, or financial support

Responsibilities

• Provide direct support to the Operations Manager, including calendar management, scheduling, and coordination of meetings
• Assist with practice operations oversight, ensuring smooth workflows across departments
• Act as the primary vendor and contractor liaison, managing contracts, renewals, service agreements, and issue resolution
• Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes
• Manage supplies and inventory, including ordering, tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries
• Assist with financial tracking support, including monitoring vendor invoices, reconciling supply orders with budgets, and flagging discrepancies for review
• Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality
• Ensure timely follow-up and completion of tasks and initiatives assigned across teams
• Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives

Benefits

• Eligibility after a waiting period (specific benefits apply)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed