Operations Assistant

Civil & Environmental Consultants • Phoenix, AZ

1d • $62,000 - $76,000

About The Position

As an Operations Assistant for Civil & Environmental Consultants, Inc. (CEC) in our Phoenix, AZ office you'll support project financial processes, reporting, and coordination across Operations, Accounting, and Leadership teams. This role helps ensure accurate financial tracking, timely follow‑ups, and smooth project lifecycle management.

Requirements

• Ability to interact effectively with internal staff, vendors, and clients when gathering information or resolving simple issues
• Dependable team member who supports broader business operations as needed
• Strong customer service focus
• Excellent organization and time management skills
• Basic understanding of common financial documents (invoices, purchase orders, statements, and related financial reports)
• Proficiency with Microsoft Excel (sorting, filtering, formulas, data entry, and pivot tables)
• Ability to learn new software tools quickly and follow established data-entry procedures (Systems unique to CEC – CybEr C, Deltek)
• Ability to track, maintain, and review financial data for accuracy and completeness
• Skilled in identifying discrepancies and escalating issues appropriately
• Sound judgment when handling routine financial questions or determining when to involve the manager
• Ability to manage multiple tasks, deadlines, and shifting priorities with minimal oversight
• Strong attention to detail and commitment to accuracy in all work
• Ability to maintain organized digital and physical records
• Ability to handle sensitive financial information with discretion
• Ability to travel as needed
• Ability to recognize and communicate where process efficiencies can be realized
• HSD or equivalent required
• 1-3 years relevant experience (business, accounting, clerical) preferred

Nice To Haves

• Associate degree preferred
• Experience in customer service-related role preferred

Responsibilities

• Support WIP and AR management by participating in PFR meetings and following up on Change Orders, Proposals, and outstanding items
• Assist with Doubtful Accounts by gathering updates from Project Managers, Principals, and AR staff and maintaining a tracking spreadsheet
• Review prebills for budget issues, change orders, write‑offs, and reserves; communicate concerns to leadership
• Request and distribute prebill reports, including end‑of‑period summaries of unfinalized prebills and progress updates
• Generate and send 3‑Month Estimates, Utilization Reports, and Utilization Charts using CybEr C
• Provide occasional support with write‑offs and reserves
• Track performance credit adjustments and write‑off requests during the review cycle
• Complete project closeouts and identify potential write‑ups

Benefits

• CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical, dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees