Operations Assistant, FID
About The Position
The Operations Assistant plays a critical role in keeping our FID Seaport location running smoothly. As the backbone of daily operations, this position supports the VP of Operations while providing cross-functional administrative and operational support to teams across Supply Chain, Coordination, Fabrication, Virtual Design and Construction (VDC), and Logistics. This is a highly visible, hands-on role where you will serve as the primary point of contact for the facility ensuring a seamless experience for employees, customers, and vendors alike. If you thrive in a fast-paced, team-oriented environment and enjoy being at the center of operations, this is an opportunity to make a meaningful impact. This is a fully on-site position requiring a daily presence at our Seaport (FID) facility.
Requirements
- Bachelor’s degree or equivalent experience in a related field
- 5+ years of experience in operations or administrative support (construction industry experience preferred)
- Strong proficiency in Microsoft Office (Excel, Outlook, Teams)
- Proactive, self-directed approach with the ability to anticipate needs and take initiative
- Excellent communication and customer service skills
- Strong attention to detail and organizational skills
- Ability to problem-solve and adapt in a fast-paced, evolving environment
- Ability to move throughout office, warehouse, and fabrication environments
- Comfortable standing and walking for extended periods during tours and events
- Ability to lift and carry materials up to 25 pounds
- Capable of handling routine physical tasks such as setting up meeting spaces and restocking supplies
- Comfortable working in a mixed office and industrial setting, including exposure to noise and varying temperatures
Nice To Haves
- construction industry experience preferred
Responsibilities
- Provide direct administrative support to the VP of Operations, including calendar management, meeting preparation, and priority tracking
- Support leaders across Logistics, VDC, Warehouse, and Fabrication with scheduling, documentation, and communication
- Coordinate meetings by preparing agendas, capturing notes, and distributing follow-ups
- Track action items, deadlines, and key operational metrics to ensure timely execution
- Partner with the Corporate Administrative team and participate in monthly administrative meetings to maintain alignment across locations
- Serve as the primary administrator for Fid Fab, ensuring project data is accurate and up to date
- Generate and distribute monthly fabrication projection reports to provide visibility into shop capacity and demand
- Partner with Shop Leads to support weekly timesheet administration through E-Time
- Assist with operational initiatives and continuous improvement efforts, including digital workflow enhancements
- Act as the site ambassador for all visitors, delivering a professional and welcoming experience
- Coordinate logistics for meetings, Town Halls, and team-building events, including vendor coordination and room setup
- Support facility operations in partnership with the Facility Manager, including vendor services (janitorial, repairs, etc.) and supply management
- Promote and uphold a strong safety culture during daily operations and site visits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
