Operations Assistant

St. Louis Arc • Olivette, MO

9h • $25

About The Position

We empower people to live their best life. That is our mission—not only to those
we serve, but to those we employ. This mutually shared sense of purpose drives
our decisions and actions. Come as you are and achieve better lives as part of
the St. Louis Arc family of individuals in this vital role.

The Operations Assistant is a full-time (40 hours/week) role earning $25.00/hour

Requirements

• High School Diploma or equivalent required
• One - two years in a project administration role, preferably in a nonprofit setting
• Two years of administrative experience
• Ability to work independently
• Strong computer and app skills
• Attention to detail
• Excellent time management and organizational skills
• Awareness of building/fleet systems and regulations
• Strong verbal and written communications and interpersonal skills
• Problem-solving skills with a proactive approach to addressing issues
• Willingness to make minor repairs as needed or determine the next course of action for repairs to be performed

Responsibilities

• Serve as the central point of contact for day-to-day office, facilities, and operations needs
• Manage maintenance and facilities requests through a ticketing system, including triaging, scheduling, and tracking completion with internal staff and external vendors
• Coordinate preventative maintenance and assist with inspections of facilities and fleet to identify and address issues
• Maintain accurate records of maintenance, repairs, service history, invoices, and related data
• Support vendor coordination, including scheduling, communication, and site access
• Assist with compliance efforts, including Missouri Department of Transportation requirements, safety procedures, and regulatory exercises
• Manage key and card access across all properties
• Maintain inventory of office, operations, and safety supplies, including ordering and distribution
• Support and troubleshoot the agency’s phone system, coordinating with service providers as needed
• Provide reception coverage as needed, including greeting visitors and answering phones

Benefits

• Opportunities to learn and grow, plus benefits to support your personal and professional well-being—such as health insurance, retirement, and time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees