Operations Assistant

Brothers International • Rochester, NY

12d

About The Position

The Operations Assistant plays a vital part in ensuring the smooth execution of order entry and coordination for a fast-paced Operations and Supply Chain department. They will perform a variety of administrative tasks related to the maintenance/processing of orders and shipments for the Ingredients Department’s various clients and vendors. This position performs data entry functions for the Operations team from a variety of sources to ensure that our ERP system is kept up to date, and that documents are prepared/entered in an accurate and timely manner. Their contribution will be instrumental in enhancing operational efficiency and delivering exceptional service to our customers.

Requirements

• Excellent computer skills; ability to rapidly learn new computer systems
• Ability to quickly and accurately type and enter data
• Must possess proficient ability to communicate in English in oral and written format
• Ability to apply discretion and trust with confidential material
• Ability to effectively apply analytical and problem-solving skills
• Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines
• 0-2 years of experience in data entry or equivalent experience in related field required
• Extensive knowledge of Microsoft Office, particularly Excel
• High school diploma or G.E.D. equivalent required

Nice To Haves

• Associates degree or Bachelor’s degree in Business preferred

Responsibilities

• Update our ERP system (NetSuite) with new information as it becomes available
• Summarize and compile data for standardized reports
• Verify the accuracy of data entered by comparing it to source materials/documents
• Retrieve data from our ERP system or electronic files as requested
• Uphold professionalism by providing courteous customer service to team members, visitors, clients, and vendors
• Assist with daily invoicing and billing tasks
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED