Operations Assistant
About The Position
Lippes Mathias is hiring a detail-oriented Operations Assistant to support the daily administrative and operational needs of our law firm. This role ensures smooth office functions and supports attorneys and staff in a fast-paced, professional environment. To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/ Along with competitive pay, as a full-time employee you are eligible for the following benefits: Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans Dental plan (including orthodontic coverage) Vision plan Health Savings Account (HSA) Healthcare and Dependent Care Flexible Spending Accounts (FSA) Paid time off (PTO) inclusive of vacation, sick and personal leave 401(k) with guaranteed safe harbor contribution plus profit sharing Term Life and AD&D Short-term and long-term disability Additional Voluntary benefits: Specified Disease, Hospital and Accident plans Employee Assistance Program including mental health support Legal work discount program
Requirements
- Associate or bachelor’s degree preferred; relevant experience accepted.
- 1–3 years in an administrative or operations role, ideally in a legal or professional setting.
- Strong organizational and communication skills.
- Proficient in Microsoft Office; experience with ProLaw or iManage a plus.
- Professionalism and discretion with confidential information.
- Must have a valid driver's license, a vehicle, and be able to lift 50 lbs.
Nice To Haves
- experience with ProLaw or iManage a plus.
Responsibilities
- Manage daily office tasks, including stocking printers and maintaining the copy center.
- Organize and maintain client files (physical and digital).
- Handle incoming mail and general office errands.
- Keep conference rooms and shared spaces clean and organized.
- Set up and clean out workspaces for new and departing employees.
- Assist with firm events and provide general administrative support.
- Perform other duties as needed.
Benefits
- Medical, dental, and vision plans
- HSA/FSA options
- PTO (vacation, sick, personal)
- 401(k) with employer contributions
- Life, disability, and voluntary insurance
- Employee Assistance Program
- Legal services discount
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
