Operations Assistant

Sybridge Technologies•Cullman, AL

About The Position

SyBridge Technologies is seeking a highly organized and detail-oriented Operations Assistant to support daily operations and contribute to the efficiency of our team. This role is ideal for an individual with strong administrative experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced professional environment. Reporting directly to the Site Leader, the Operations Assistant plays a key role in coordinating office activities, managing schedules and documentation, and providing administrative support to various departments. The position focuses on maintaining organized workflows, supporting internal and external communications, and ensuring administrative processes run smoothly. Success in this role requires strong organizational skills, professionalism, attention to detail, and the ability to collaborate effectively with cross-functional teams while maintaining a high level of confidentiality.

Requirements

A high school diploma or equivalent is required.
Computer proficient in Microsoft Office Suite is required
Ability to utilize ERP/MRP and data input as needed.
Ability to work some overtime and some weekends on call as required
Successful applicants will be required to complete a background check
Ability to perform under pressure and work independently
Ability to prioritize tasks and meet deadlines as required
Ability to ensure quality standards are met
Strong attention to detail and analytical skills
Strong leadership, interpersonal, communication and relationship building skills
Proficient in time management and communication skills
Travel may be required between sites (approx. 15% monthly)

Nice To Haves

Experience managing a fleet and coordinating drivers is an asset
Experience in logistics within a similar industry & work environment is considered an asset
Previous experience in Shipping/Receiving is an asset to applicants

Responsibilities

General Office Duties: Answering phones and directing calls as required; check mailbox and greeting customers
Preparing service call packets and organizing travel for employees to travel to customer work sites
Check first aid cabinets for stock and cleanliness.
Participate in the Health and Safety Committee meetings and administratively keep all meeting minutes and the Action Deck organized and communicated to the appropriate parties
ISO: Regularly maintain files, procedures and documentation to comply with CMA ISO9001:2015 standards
Regularly perform accounting functions which could include monthly purchasing accrual and account reconciliations
Quarterly tax renewals (ex. Business License, Property Taxes, Vehicle Tags, Insurance, DOT Compliance)
Human Resources Duties: Assist in onboarding and offboarding new employees including training, Fastenal, uniforms, etc.
Maintain communication boards
Submit employees change information directly to HRBP
Purchasing and Material Handling Duties: Monitor and maintain office supplies stock
Set up new vendors in system, enter and maintain requisition, create PO and monthly reconciliation
Regularly ensure all material or customer supplied product is marked with the appropriate job sticker
Logistics Responsibilities: Schedule vehicle fleet/drivers, coordinate shipments domestic and international
Ensure Bill of Lading’s are created before shipment
Process logistics information into Job Vision and create a Bill of Lading
Logistics tracking
Cargo insurance
Proper filing of packing slips
Prepare documentation and scheduling of importation and exportation of goods across international borders through FedEx and UPS
Preparing annual overweight permits
Other Duties: Assist the Site Lead and Operations Manager on project-related activities
Assist with company events
Other duties as assigned when required for this position