Operations Assistant

Lippes Mathias LLP • Buffalo, NY

1d • $20 - $23

About The Position

Lippes Mathias is hiring a detail-oriented Operations Assistant to support the daily administrative and operational needs of our law firm. This role ensures smooth office functions and supports attorneys and staff in a fast-paced, professional environment. Key Responsibilities: Manage daily office tasks, including stocking printers and maintaining the copy center. Organize and maintain client files (physical and digital). Handle incoming mail and general office errands. Keep conference rooms and shared spaces clean and organized. Set up and clean out workspaces for new and departing employees. Assist with firm events and provide general administrative support. Perform other duties as needed. Qualifications: Associate or bachelor’s degree preferred; relevant experience accepted. 1–3 years in an administrative or operations role, ideally in a legal or professional setting. Strong organizational and communication skills. Proficient in Microsoft Office; experience with ProLaw or iManage a plus. Professionalism and discretion with confidential information. Must have a valid driver's license, a vehicle, and be able to lift 50 lbs. Benefits Include: Medical, dental, and vision plans HSA/FSA options PTO (vacation, sick, personal) 401(k) with employer contributions Life, disability, and voluntary insurance Employee Assistance Program Legal services discount Salary range depending on experience: $20-$23/hour The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range. Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/ Along with competitive pay, as a full-time employee you are eligible for the following benefits: Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans Dental plan (including orthodontic coverage) Vision plan Health Savings Account (HSA) Healthcare and Dependent Care Flexible Spending Accounts (FSA) Paid time off (PTO) inclusive of vacation, sick and personal leave 401(k) with guaranteed safe harbor contribution plus profit sharing Term Life and AD&D Short-term and long-term disability Additional Voluntary benefits: Specified Disease, Hospital and Accident plans Employee Assistance Program including mental health support Legal work discount program

Requirements

• Associate or bachelor’s degree preferred; relevant experience accepted.
• 1–3 years in an administrative or operations role, ideally in a legal or professional setting.
• Strong organizational and communication skills.
• Proficient in Microsoft Office; experience with ProLaw or iManage a plus.
• Professionalism and discretion with confidential information.
• Must have a valid driver's license, a vehicle, and be able to lift 50 lbs.

Nice To Haves

• experience with ProLaw or iManage a plus

Responsibilities

• Manage daily office tasks, including stocking printers and maintaining the copy center.
• Organize and maintain client files (physical and digital).
• Handle incoming mail and general office errands.
• Keep conference rooms and shared spaces clean and organized.
• Set up and clean out workspaces for new and departing employees.
• Assist with firm events and provide general administrative support.
• Perform other duties as needed.

Benefits

• Medical, dental, and vision plans
• HSA/FSA options
• PTO (vacation, sick, personal)
• 401(k) with employer contributions
• Life, disability, and voluntary insurance
• Employee Assistance Program
• Legal services discount
• Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
• Dental plan (including orthodontic coverage)
• Vision plan
• Health Savings Account (HSA)
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Paid time off (PTO) inclusive of vacation, sick and personal leave
• 401(k) with guaranteed safe harbor contribution plus profit sharing
• Term Life and AD&D
• Short-term and long-term disability
• Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
• Employee Assistance Program including mental health support
• Legal work discount program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree