Operations AP Specialist

PRIME GROUP • Hollywood, FL

13h • $60,000 - $65,000 • Onsite

About The Position

The Operations Accounts Payable Specialist will provide accounts payable support to a growing real estate development company. This role will work directly with the company’s Accounts Payable Manager and play an active role in the construction accounting functions for a growing development firm handling multiple projects simultaneously.

Requirements

• High school diploma or GED required plus two (2) years professional work experience in accounts payable
• Knowledge of relevant accounting software (such as Yardi, Sage, QuickBooks,).
• Knowledge of general accounting procedures.
• Proficient in data entry and management.
• 1-3 years’ experience in accounts payable preferably in the construction industry.
• Accounting/GAAP knowledge.
• Advanced knowledge of Microsoft Office (emphasis on Excel & Access).
• Excellent oral and written communication skills.
• Strong initiative and ability to manage multiple projects and accounts, as well as strong, follow-through skills.
• Ability to complete projects timely and accurately.
• Must be detail-oriented with strong organizational and analytical skills.
• Ability to work well with others in a fast-paced, dynamic environment with tight deadlines.
• Organizing and prioritizing.

Responsibilities

• Assemble, review and verify invoices and check requests.
• Flag and clarify any unusual or questionable invoice items or prices.
• Enter and upload invoices into system.
• Route ALL incoming invoices to the appropriate parties for multiple entities on a daily basis.
• Work with individuals at all levels of the company including management staff who authorize invoices.
• Review approved invoices for accuracy, post batch to AP System.
• Track expenses and process expense reports.
• Prepare and process electronic transfers and payments if necessary.
• Prepare and perform check runs.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions.
• Review aging reports and resolve stale dated items.
• Prepare an analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice and/or payment discrepancies.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports.
• Assist with month-end closing.
• Provide supporting documentation for audits.
• Maintain accurate historical records.
• Maintain the confidentiality of organizational information.
• Set up new vendors and maintain 1099 vendor information.
• Copy and file invoices with supporting attachments.

Benefits

• Competitive salary commensurate with experience ($)
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Collaborative and team-oriented work environment.
• Opportunities for professional development and career advancement within a growing organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees